We’re introducing enhancements to the Google Meet starter step in Google Workspace Studio. As part of this, the step When a meeting transcript is ready has been renamed When meeting outputs are ready. This step now allows you to decide if the workflow should run when either meeting transcripts or Notes by Gemini are ready. Previously, only meeting transcripts would trigger the flow to run.
In addition, you can now select up to 100 different meetings to trigger your flow whereas in the past you could only select one meeting. This update allows you to easily automate the same process for multiple events.
Use the updated “When meeting outputs are ready” starter step
With these enhancements, you gain greater precision in managing which meeting artifacts and which specific meetings activate your workflow.
Block time on your calendar
We’re also making it possible for Workspace Studio flows to block time on your calendar.
You can use the “Block time” step with “Ask Gemini” or “Extract” steps to automate use cases like adding a reminder block on your calendar for an appointment confirmation or required training you received in email, or to schedule focus time. The event the flow creates is just for you and no guests can be added.
Use the “Block time” step to create an event for you in your calendar
*Starting June 1, 2026, users with AI Expanded Access licenses will have higher limits on usage of Workspace Studio.
Professionals are using Gemini in Chrome to accelerate their daily workflows—from summarizing complex reports to drafting client emails and analyzing market data.
Until now, repeating a high-value AI task meant re-entering the same prompt every time you navigated to a new page or document. To streamline your workday, we’re launching skills in Chrome for eligible Workspace users. This feature allows you to save your most effective prompts and run them instantly with a single click, no matter where you are on the web.
By turning your proven prompts into reusable skills, you can focus less on prompt engineering and more on high-impact work.
We’re introducing a new feature that allows administrators to require explicit consent from meeting participants before automatic note-taking, recording, and/or transcription begins. With this update, admins can ensure that participants on supported devices must actively agree to be recorded, be transcribed, or have notes enabled.
Dialog showing consent required for meeting attendee
These editions include consent for notes, recordings, and transcripts:
These editions include consent for transcripts and recordings:
These editions include consent for recording:
We are introducing the ability to set custom, persistent instructions for Gemini in Google Docs. These instructions ensure that Gemini adapts to your style, tone, and formatting preferences without needing to repeat them in every conversation, ultimately saving you time and ensuring consistency.
Users can add instructions and rules using Gemini in the side panel of Docs such as "Always respond in bullet points," "When summarizing Docs, always include a 3 bullet points at the top."" or "Use a concise and professional tone for all my documents."
Note that users are currently limited to 1000 active instructions.
Securely managing access for generative AI and agent actions to Workspace data is easier ever than before with the new AI control center in the Admin console. This new capability gives enterprise organizations greater visibility and control, especially for teams with stringent data security and compliance requirements.
With the AI control center, admins will feel empowered to confidently deploy and adopt AI in their organizations through
Additional details
The AI control center has four core modules, each addressing key areas of interest for administrators.
Throughout the AI control center, certain settings will be marked “Coming soon,” allowing admins to plan longer-term rollouts with future capabilities in mind.
Previously available in beta, client-side encryption (CSE) customers can now conduct bulk migrations of sensitive files from both cloud and on-premises data sources. This process ensures confidential content is wrapped with customer-managed keys before it's imported into Google Workspace. Using this tooling, CSE customers can decommission their legacy third-party storage while ensuring the CSE model is in place throughout the document lifecycle. The API is highly configurable, we share a generalized sample code to make deployment simple, but customers can further customize it depending on their needs.
Gemini can now transform your ideas, using conversational prompts, directly into thoughtfully formatted files, such as Google Docs, Sheets, and Slides, PDFs and more, directly in your chats with Gemini. | Learn more about how to move from conversation to creation with file generation in Gemini.
With this launch, we’re allowing students in higher education who are 18 years of age and older to create their own notebooks for courses in Google Classroom. | Learn more about students creating personal class notebooks with NotebookLM.
We're releasing several enhancements to deepen the security investigation capabilities of the Workspace audit log, including expanded fields across many data sources. | Learn more about new functionality and expanded event fields in the Admin console.
We are giving users more control over "Take notes for me" in Google Meet with new customization options and an improved Decisions section. | Learn more about new ways to customize AI-generated meeting notes.
We're opening the Workspace MCP server to public developer preview and introducing a standardized tiering model for all agent tools inclusive of our APIs in Workspace. | Learn more about agent tools and security updates for Google Workspace developers.
We’re expanding Google Takeout Transfer to include Google Photos, allowing users to migrate their memories from their school or university-issued Google account to a personal Google account. | Learn more about Google Takeout Transfer support for Google Photos.
The announcements above were published on the Workspace Updates blog over the last week. Please refer to the original blog posts for complete details.
When users graduate or leave an organization, they can preserve their academic work by using Google Takeout Transfer to take their Google Drive and Gmail content with them. We’re now expanding Google Takeout Transfer to include Google Photos, allowing users to migrate their memories from their school or university-issued Google account to a personal Google account.
This is the first step in providing a clear migration path for Photos data, ensuring that creative work and personal history stays with individuals long after they leave an organization. When users navigate to takeout.google.com/transfer they will soon see an option to include Photos content. Note that users will need to have sufficient storage in their personal account to complete the transfer.
Users leaving your organization can now use Google Takeout to seamlessly copy and transfer their Google Photos content - including photos, videos, and albums - alongside their Drive and Gmail data to a personal Google account.
Later this year, we will introduce new Photos management and bulk-deletion capabilities in the admin console. These tools will provide better visibility into which users have migrated their data and allow you to proactively manage Photos content to help your institution free up critical pooled Drive storage.
At Cloud Next ‘26, we announced a new suite of agent tools for Google Workspace, including a Workspace MCP server, command line interface (CLI), and remote MCP integrations.
Today, we are opening the Workspace MCP server to public developer preview. As AI agents become a central part of how we work, they need a standardized way to access the right context and tools. The Workspace MCP server provides that bridge, allowing AI agents to safely tap into the richness of Workspace capabilities.
The Workspace MCP server allows developers to access a suite of dedicated tools to power agents interacting with Workspace data:
As these agents scale, we are committed to maintaining a healthy ecosystem by addressing the unique risks associated with large-scale agentic actions, such as API abuse and unintended large-scale data egress. To foster innovation while managing the potential impact of high-volume data access, we are introducing a standardized tiering model for all agent tools inclusive of our APIs in Workspace.
This model is designed to manage agent workflows at scale, providing a structure as application impact increases The framework is intended to maintain the agility of developers:
We are giving users more control over "Take notes for me" in Google Meet with new customization options and an improved Decisions section.
“Take notes for me” recently introduced customizations for meeting artifacts, such as the option to set your preferred level of detail for your notes. Now, users can tailor their notes to be more actionable and easier to digest by choosing exactly which sections they want to include.
Toggle which sections are enabled in-call. Updates include:
View Decisions and the New Summary in your Meeting Notes
These improvements will help make your meeting notes more actionable and scannable, and reduce the need to manually reformat notes after a call.
Today we’re announcing the release of several enhancements to deepen the security investigation capabilities of the Workspace audit log, including expanded fields across many data sources.
These new enhancements include:
** **
New owner details for enhanced resource visibility in Security Investigation Tool and Audit logs
We’re adding a new “Owner details” field to the “Resources” attribute, making it easier to identify who owns a resource during security investigations. This field uses two primary components:
It will be available for all data sources wherever the resource field is present: Directory sync, Gmail, Meet, Groups, Keep, Looker Studio, Drive, Meet hardware, Chat, Admin, Data migration, Chrome, Voice, Calendar, Vault, Assignments and Groups enterprise log events.
Expanded coverage for resources and actor application info in Security Investigation tool / Audit and Investigation tool
To ensure you have a complete view across various Workspace services, we are expanding two critical attributes to additional log events:
Comprehensive device information in Security Investigation tool / Audit and Investigation tool, Admin SDK (Reports API), SecOps, and BigQuery
Administrators can now gain crucial context about the devices used to perform actions. We are introducing the User device info attribute, which provides details such as User device ID, User device OS version, or User device type (e.g., DESKTOP_MAC, DESKTOP_WINDOWS).
This information is available for many log sources, including: Contact, Gemini workspace, Keep, Meet hardware, Chat, Chrome, Directory sync, Drive, Group, Meet, Rule, Looker studio and SAML log events.
Detail for Admin SDK (Reports API)
Gemini can now transform your ideas, using conversational prompts, directly into thoughtfully formatted files, such as Google Docs, Sheets, and Slides, PDFs and more, directly in your chats with Gemini. This feature bridges the gap between brainstorming and ready-to-share files, allowing you to generate functional and downloadable documents without ever leaving the Gemini app.
This update helps users do their best work by reducing the effort of copying, pasting, and formatting text into different applications. Whether you need to export a project plan to a Microsoft Excel (.xlsx) file or a complete course syllabus to Microsoft Word (.docx), you can now move from an idea to a polished file with a single prompt. Head to gemini.google.com and simply explain the file you need.
Supported file formats include:
Gemini currently supports generating one file per prompt.
Last year, we announced that educators can use NotebookLM to create teacher-led AI experiences for students in Google Classroom, based on their class materials. Since then, students have been able to access their teachers’ interactive study guides and other learning aids created with NotebookLM for extra practice, support, and learning opportunities. Today, we’re allowing students in higher education who are 18 years of age and older to create their own notebooks for courses in Google Classroom.
From the Gemini tab in Google Classroom, students can use NotebookLM to create a personal class notebook that is grounded in the materials provided by their educator. Personal class notebooks can transform how students interact with these class resources, unlocking new ways to build understanding by converting class materials into interactive and multi-modal study tools. This can help students with:
This feature will roll out on the web first, with mobile following in the coming weeks.
**Admins: **To access and create notebooks in Classroom, students must also be in a group or OU with Gemini, NotebookLM, and Gemini in Classroom set to On. Use our Help Center to learn more about turning Gemini on or off for users, turning NotebookLM on or off for users, and managing access to Gemini in Classroom.
**Note: **Ensure roles in Classroom are appropriately assigned to users. Learn more about teacher and student roles here.
End users:
This feature is ON by default for users whose role is defined as “Student” in Classroom, are 18 years or older, are in a higher education organization, and are in a group or OU with Gemini, NotebookLM, and Gemini in Classroom set to On.
To create a personal class notebook in Classroom, students can navigate to the Gemini tab in the navigation bar in Google Classroom > Personal class notebooks > Create class notebook. In NotebookLM, a new tab will open where students can edit the notebook and its source materials.
Students will continue to have access to teacher-created notebooks from the Classwork item that the teacher attached it to. Students may also see these at the top of the Classwork page if the teacher selects the option to ‘highlight at top of Classwork.’
Visit our Help Center to learn more about using NotebookLM in Classroom:
For students: Explore NotebookLM & Gems assigned to you in Google Classroom
For teachers: Create Assignments with NotebookLM & Gems in Google Classroom
In December 2025, we introduced Connect room to organizations on the Rapid Release track enrolled in Early Preview Rooms. We’re excited to announce that this feature is now rolling out to all Workspace customers with Google Meet hardware. | Learn more about how to seamlessly join meetings on Google Meet hardware with “Connect Room”.
We announced Workspace Intelligence, an underlying AI system that provides Gemini with a real-time understanding of your work across Google Workspace. | Learn more about Workspace Intelligence, with admin controls.
We’re reimagining the AI writing experience in Google Docs to help you move from a blank page to a finished document faster than ever. Google Docs is evolving from a traditional word processor into a collaborator that understands your organization’s context. | Learn more about the new Gemini capabilities in Google Docs help you go from blank page to brilliance.
We’re excited to introduce new Gemini in Sheets capabilities that enable you to build and edit entire spreadsheets using simple natural language. | Learn more about how to build and edit complex spreadsheets with Gemini in Google Sheets.
We're excited to introduce a new AI-powered feature in Google Sheets that allows you to transform unstructured text into organized tables. | Learn more about how to paste and convert unformatted text into Google Sheets tables with Gemini.
We're introducing Fill with Gemini in Google Sheets, a new AI-powered feature designed to make data preparation and manual entry even easier. | Learn more about how to effortlessly automate data entry in Google Sheets using Fill with Gemini.
We’re committed to continuously improving Sheets to ensure it is a powerful, responsive, and scalable spreadsheet tool for your needs. To that end, we’re announcing significant performance improvements across the entire Sheets experience, especially for larger data sets, making it faster than ever to import, analyze, and manage your data. | Learn more about the faster performance and doubled cell limits in Google Sheets.
In March, we announced a beta for Ask Gemini in Drive. This feature is now generally available and has started rolling out to eligible Google Workspace and Google AI plans. | Learn more about how to ask Gemini in Drive now generally available.
In March, we announced a beta for AI Overviews in Drive. This feature is now generally available and has started rolling out to eligible Google Workspace and Google AI plans. | Learn more about the AI Overviews in Drive now generally available.
You can now brand your custom avatars in Google Vids by uploading a logo of your choice and using the power of Nano Banana 2 to refine how it appears on screen. You now have the creative control to ensure your AI-generated presenters align with your organization's visual identity. | Learn more about how to create custom branded avatars in Google Vids with Nano Banana 2.
With AI Overviews in Gmail search, you can now ask natural language questions in Gmail’s search bar and get concise summaries and answers without digging through emails. | Learn more about how to search faster and smarter with AI Overviews in Gmail search.
We are excited to announce the general availability of our new Google Workspace data migration tool for enterprises: Data import. | Learn more about the new Data import: An easier, faster, and higher-fidelity migration to Google Workspace at no additional tool cost.
We are integrating Gems into Google Workspace Studio as a step that you can add to your flows. | Learn more about how to Use your Gems in your Google Workspace Studio flows.
The announcements above were published on the Workspace Updates blog over the last week. Please refer to the original blog posts for complete details.
We are integrating Gems into Google Workspace Studio as a step that you can add to your flows.
The Ask a Gem step allows you to have your flows send a prompt to private Gems to automate tasks like creating summaries or writing documents. You can use any Gem with Drive files in its knowledge base (Gems with Google Photos or other file types will not appear in Studio).
Use the Ask a Gem step to send prompts to Gems
Note: Through June 1, 2026, Workspace customers have promotional access to higher limits for Workspace Studio, allowing users to experiment with Studio features. Per-user usage limits will apply after that date.
*Starting June 1, 2026, users with AI Expanded Access and AI Ultra Access licenses will have higher limits on usage of Workspace Studio.
Your inbox is full of critical information that you need to get your work done, but uncovering it shouldn't mean running endless searches just to sift through fragmented email threads. With AI Overviews in Gmail search, you can now ask natural language questions in Gmail’s search bar and get concise summaries and answers without digging through emails.
In the Gmail search bar, type in questions such as:
You’ll get instant summaries that pull context from across multiple conversations. No more searching your inbox for scattered details—just the answers you need, right when you need them.
Note that we previously launched this feature to users with Google AI Pro and Ultra subscriptions; we’re now bringing it to business and education users with eligible licenses (see availability below).
In March, we announced a beta for AI Overviews in Drive. This feature is now generally available and has started rolling out to eligible Google Workspace and Google AI plans.
Instead of searching through endless files and opening dozens of tabs to find the information you need, you can now get instant answers right at the top of your search results. Gemini does the heavy lifting for you, scanning your documents to provide clear, reliable summaries.
Here is how it helps you work smarter:
AI Overviews in Drive in English:
AI Overviews in Drive in 28 additional languages:
In March, we announced a beta for Ask Gemini in Drive. This feature is now generally available and has started rolling out to eligible Google Workspace and Google AI plans.
Google Drive isn’t just a place to store your work, it’s now the place to understand it. We’ve reimagined the experience with Gemini now offering a dedicated, immersive workspace designed for deep focus. You can now engage in high-context, multi-turn conversations to efficiently explore and understand content across Drive, Workspace apps, and the web.
Whether you are synthesizing years of client proposals or uncovering hidden customer trends, Ask Gemini in Drive provides a holistic view of your entire body of work.
Key features include:
Find and understand information across your Drive files, Workspace apps, and the entire internet
With this launch, we’re also expanding language support. Ask Gemini in Drive will roll out to all 29 languages currently supported in the Gemini side panel over the coming weeks (see the Rollout pace section below for more details).
Ask Gemini in Drive in English:
Ask Gemini in Drive in 28 additional languages:
We're introducing Fill with Gemini in Google Sheets, a new AI-powered feature designed to make data preparation and manual entry even easier. Fill with Gemini infers your intent, allowing you to populate data 9x faster than manual entry for 100-cell tasks.*
Whether you need to extract information from the web or categorize existing data, Fill with Gemini handles the heavy lifting, eliminating the need for complex formulas. For example, a marketing team can use it to automatically generate suggested responses based on customer feedback messages, or a small business owner could use it to quickly fill out product details just by describing what they need.
Fill with Gemini offers two ways to enrich your data, saving you time and effort:
Video
*Data based on a 95-participant study comparing manual entry against Fill with Gemini on a 100-cell task.
Note: Through July 15, 2026, Workspace customers will get promotional access to higher limits for AI function in Google Sheets, allowing users to experiment with these features. Per-user usage limits will apply after that date; we’ll provide more information in the Help Center in advance of updated usage limits going into effect.
*Once promotional limits are no longer in effect, users with AI Expanded Access and AI Ultra Access add-on licenses will have higher limits on usage of AI function in Google Sheets.
We're excited to introduce a new AI-powered feature in Google Sheets that allows you to transform unstructured text into organized tables.
Manually formatting and organizing unformatted data in spreadsheets can be a tedious, time-consuming task. Now, when you paste content like bulleted lists, freeform text, or JSON we surface a “Convert to table” button which leverages Gemini to turn your pasted content into a table with just a single click. This helps to streamline data entry so you can move to analysis faster.