Admins can now configure audience sharing and sensitivity-based data conditions in a single unified rule for Drive, and Gmail search AI Overviews expand to global users on paid plans with English language set. Gemini in Workspace connects to Asana, Atlassian Rovo, HubSpot, Intuit Mailchimp, Intuit QuickBooks, Monday, and Salesforce via MCP, and Apps Script gains data regions support.
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Gemini Notebook mobile app users can record lectures with a new audio recorder and, for users 18 and older, hold real-time voice conversations with their notebooks in nearly 100 languages. Exam prep expands with short answer, multiple choice, and fill-in-the-blank quizzes, customizable questions, chat about quiz and flashcard performance, interactive learning overviews under Reports, and shareable ~60-second Short Video Overviews in more than 80 languages.
Notebooks in Gemini, previously limited to individual users, is now available to students, educators, and professionals at schools and organizations, with admins controlling access via the Gemini App and Gemini Notebook settings. Users open the left side panel in the Gemini app and click "New notebook" to add up to 10 sources. Gradual rollout began September 14, 2026, and is available to all Workspace customers and Workspace Individual subscribers outside the EEA plus personal Google account users globally.
Workspace Studio flows gain custom starters for real-time external triggers, custom steps built with Apps Script, beta third-party integrations with Asana, Confluence, Hubspot, Jira, Mailchimp, Quickbooks, Salesforce, and Slack, and webhooks that send HTTP requests to external endpoints. All four are off by default and admins enable them in the Admin Console under Apps > Google Workspace > Workspace Studio, with approval settings for custom steps, integrations, and webhook URL allowlisting on higher editions.
Expert Intelligence lets users add compatible ebooks purchased from Google Play Books directly to a Gemini Notebook, grounding responses in the book's text and generating infographics, Audio Overviews, and quizzes. Admins must enable Gemini Notebook, Google Play, and Google Books for users in the same organizational unit, and recipients of shared notebooks must also own an eligible Play Book ebook to interact with it.
Upcoming meeting cards on the Google Meet homepage now display conference room and physical meeting locations, with room metadata compared against the user's Google Calendar working location to surface the room in their building first. Clicking a room opens building wayfinding or campus map links where admins configured them, and street addresses open Google Maps; location details appear on hover for later meetings and prominently for meetings happening now or starting within 10 minutes.
Data regions support for Apps Script is generally available, storing script project files, manifests, trigger metadata, and Property and Cache Service key-value data within the designated region and processing script executions and container-bound automations there. Non-regionalized Apps Script services will be disabled starting September 2026 for organizations that turn on the Drive and Docs disablement toggle in data regions advanced settings.
Google Meet users can connect to nearby conference room hardware by entering a 5-character alphanumeric room code shown on the hardware's screen, offering a manual fallback when ultrasound proximity detection is unavailable or disabled. The feature is on by default, can be disabled at the device level, and rolls out gradually starting September 15, 2026 to all Workspace customers with Meet hardware devices.
Gemini in Workspace can now interact directly with Asana, Atlassian Rovo, HubSpot, Intuit Mailchimp, Intuit Quickbooks, Monday, and Salesforce through Model Context Protocol integrations, accessible from the Gemini side panel in Docs, Sheets, and Slides as well as Google Chat. The feature is on by default for users with Gemini for Google Workspace access and can be managed at the domain, OU, or group level in the Admin console under Apps > Google Workspace > Gemini for Workspace > Third-Party Connectors.
AI Overviews in Gmail search, which let users ask natural language questions in the search bar and get concise summaries without digging through emails, are now available to global users on paid plans with Gmail set to English, up from US-only. The feature is on by default when Gemini for Workspace in Gmail and Workspace Intelligence access to Gmail are enabled.
Admins can now configure audience sharing and sensitivity-based data conditions in a single unified data protection rule for Google Drive, instead of managing trust rules and DLP policies separately. Rules support blocking all external sharing, allowlisting specific OUs, groups, or domains, or denylisting specific internal units and external parties.
Google launched the Gemini desktop app for Windows 10 and 11, doubled Google Sheets cell limits from 10 million to 20 million cells for new, existing, and imported files, and added persistent drafts in Google Chat that sync across devices. The recap also covers custom web fonts in Sheets charts, context-aware access policies for Gemini Enterprise, external sharing controls for Gemini Notebook, automatic Meet room check-in on mobile, and a 1Password app for Google Chat.
Google Workspace's data import tool is now generally available, letting admins connect a Microsoft business account with global admin credentials and copy users plus their email, OneDrive files, calendar events, contacts, and tasks during setup, with the option to exclude specific users or data types. Imports are capped at 10 Microsoft users automatically and require a Flexible Plan with domain verification and MX activation complete.
Google launched the Gemini desktop app for Windows 10 and 11, with an Alt + Space shortcut to bring Gemini over active work, drafting from Gmail and Google Drive, and Nano Banana image generation from the desktop. The feature is on by default for organizations with Gemini enabled and is governed by existing Generative AI controls in the Workspace Admin console.
Admins can now set Gemini Notebook external sharing to Off, Trusted Domains, On, or On with public notebook sharing, configured at the domain, OU, or group level, replacing the previous single organization-wide toggle. Off remains the default and rollout is gradual over up to 15 days starting September 10, 2026.
Android users can tap the Gemini spark icon in a spreadsheet to ask questions about their data, generate analytical insights, and create charts, with suggested prompts like "Summarize this table." Mobile is limited to data analysis and insights; complex edits, formatting, and formula generation still require Gemini in Sheets on the web.
Google Sheets now supports up to 20 million cells per spreadsheet, up from 10 million, applying automatically to new, existing, and imported files.
Google Sheets introduces a dedicated formula editor dialog for creating and editing calculated fields in pivot tables, replacing the previous inline sidebar cards. The new editor adds field selection menus to insert column names without manual typing and real-time syntax and formula validation to catch errors before applying changes.
Automatic room check-in for Google Meet, previously limited to Rapid Release track organizations in Early Preview Rooms, is now rolling out to all Workspace customers with Meet hardware. The feature uses ultrasound proximity detection via the phone or tablet's microphone to check users into a conference room automatically in Companion mode, and is available on Android and iOS.
Gemini can now create formatted docs, sheets, and slides; conduct deep research; draft and send emails; schedule meetings; and log to-dos from within Gmail, Docs, Slides, Chat, and Drive. Enterprise controls include data confidentiality, granular permissions, and human-in-the-loop preview cards for external actions. Rolling out gradually starting September 2, 2026; English only at launch.
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Sep 18, 2026
