{"id":"src_gp9A_1g_TI9PdYjUyGWc7","slug":"workspace-updates-blog","name":"Workspace Updates Blog","type":"feed","url":"https://workspaceupdates.googleblog.com/","orgId":"org_ASekxqXI1HV68Hva5VhNC","productId":"prod_OfvapvAYAvlw5PpbhE8M-","productSlug":"workspace","org":{"id":"org_ASekxqXI1HV68Hva5VhNC","slug":"google","name":"Google"},"isPrimary":true,"isHidden":false,"discovery":"curated","metadata":"{\"feedUrl\":\"https://workspaceupdates.googleblog.com/rss.xml\",\"feedType\":\"atom\",\"feedLastModified\":\"Wed, 6 May 2026 19:44:18 GMT\",\"feedContentLength\":\"0\"}","releaseCount":25,"releasesLast30Days":25,"avgReleasesPerWeek":11.6,"latestVersion":null,"latestDate":"2026-05-06T16:54:35.562Z","changelogUrl":null,"hasChangelogFile":false,"lastFetchedAt":"2026-05-07T10:56:41.704Z","lastPolledAt":"2026-05-07T11:00:51.112Z","trackingSince":"2026-04-22T14:37:05.614Z","releases":[{"id":"rel_qAC-7F5Q3j9VDtpYm8_Nf","version":null,"type":"feature","title":"Improvements to the Meet starter step and Calendar time-blocking capabilities in Google Workspace Studio","summary":"We’re introducing enhancements to the Google Meet starter step in [Google Workspace Studio](https://studio.workspace.google.com/). As part of this, th...","content":"We’re introducing enhancements to the Google Meet starter step in [Google Workspace Studio](https://studio.workspace.google.com/). As part of this, the step **When a meeting transcript is ready** has been renamed **When meeting outputs are ready**. This step now allows you to decide if the workflow should run when either meeting transcripts or Notes by Gemini are ready. Previously, only meeting transcripts would trigger the flow to run.\n\nIn addition, you can now select up to 100 different meetings to trigger your flow whereas in the past you could only select one meeting. This update allows you to easily automate the same process for multiple events.\n\n[![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi6fZlY1DL16MXV2ICfgX2P-UYYOtxb7TX_-vv4Aa1U5wBjU25viQdMilGADTADHrlJJEPylzsw-WbkAnzYaKASejmAvsS7I5HXRqsS9_Dxn_4f3KAct2eg30shQ2YCAIEKDlwe8UF9fMsSVPWtvKcaKbRbm_B3vG5vPojLut-VqCdMJY8PAhPA6y2SmaA/s16000/Improvements%20to%20the%20Meet%20starter%20step%20and%20Calendar%20time-blocking%20capabilities%20in%20Google%20Workspace%20Studio%20-%206967%20-%201.png)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi6fZlY1DL16MXV2ICfgX2P-UYYOtxb7TX_-vv4Aa1U5wBjU25viQdMilGADTADHrlJJEPylzsw-WbkAnzYaKASejmAvsS7I5HXRqsS9_Dxn_4f3KAct2eg30shQ2YCAIEKDlwe8UF9fMsSVPWtvKcaKbRbm_B3vG5vPojLut-VqCdMJY8PAhPA6y2SmaA/s2048/Improvements%20to%20the%20Meet%20starter%20step%20and%20Calendar%20time-blocking%20capabilities%20in%20Google%20Workspace%20Studio%20-%206967%20-%201.png)*Use the updated “When meeting outputs are ready” starter step*\n\nWith these enhancements, you gain greater precision in managing which meeting artifacts and which specific meetings activate your workflow.\n\n**Block time on your calendar**\n\nWe’re also making it possible for Workspace Studio flows to block time on your calendar.\n\nYou can use the “Block time” step with “Ask Gemini” or “Extract” steps to automate use cases like adding a reminder block on your calendar for an appointment confirmation or required training you received in email, or to schedule focus time. The event the flow creates is just for you and no guests can be added.\n\n[![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEggS74YE-g3ITNYg4fsEek7QpsY7_bNuLzuXcTnDpioVPda1uYS3jZgDSVjBBYlcEXOLSKpVt0H58g32MVM2eL4OgyM8Rse-TA3bJGUBpDeNvb6IaTXdRfDg_8eq-fw_u0d_7KladouFFMWhnnL1KjBfO_guCpYyx_unngn10f1B2nedFiQIJktIte6tBM/s16000/Improvements%20to%20the%20Meet%20starter%20step%20and%20Calendar%20time-blocking%20capabilities%20in%20Google%20Workspace%20Studio%20-%206967%20-%202.png)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEggS74YE-g3ITNYg4fsEek7QpsY7_bNuLzuXcTnDpioVPda1uYS3jZgDSVjBBYlcEXOLSKpVt0H58g32MVM2eL4OgyM8Rse-TA3bJGUBpDeNvb6IaTXdRfDg_8eq-fw_u0d_7KladouFFMWhnnL1KjBfO_guCpYyx_unngn10f1B2nedFiQIJktIte6tBM/s2048/Improvements%20to%20the%20Meet%20starter%20step%20and%20Calendar%20time-blocking%20capabilities%20in%20Google%20Workspace%20Studio%20-%206967%20-%202.png)*Use the “Block time” step to create an event for you in your calendar*\n\n### Getting started\n\n- **Admins: **There is no admin control for this feature. VIsit the Help Center to learn more about [managing access to steps and starts in Workspace Studio](https://knowledge.workspace.google.com/admin/studio/manage-access-to-steps-and-starters-in-workspace-studio).\n- **End users: **Try the feature in [Google Workspace Studio](https://studio.workspace.google.com/). Visit the Help Center to learn more about the [Meet starter step](https://support.google.com/workspace-studio?p=meeting_outputs) and the [Block time step](https://support.google.com/workspace-studio?p=block_time).\n\n### Rollout pace\n\n- [Rapid Release and Scheduled Release domains:](https://support.google.com/a/answer/172177) Full rollout (1–3 days for feature visibility) starting on May 6, 2026\n\n### Availability\n\n- **Business: **Business Starter, Standard, and Plus\n- **Enterprise: **Enterprise Standard and Plus\n- **Education: **Education Fundamentals, Standard, and Plus\n- **Education Add-ons: **Google AI Pro for Education; Teaching and Learning\n- **Other Add-ons: **AI Expanded Access*\n\n**Starting June 1, 2026, users with AI Expanded Access licenses will have [higher limits on usage](https://support.google.com/a?p=limits) of Workspace Studio.*\n\n### Resources\n\n- Google Workspace Admin Help: [Workspace Studio admin help](https://support.google.com/a/topic/16443963)\n- Google Help: [Get Started with Workspace Studio](https://support.google.com/workspace-studio/#topic=16433255)\n- Google Workspace Learning Center: [Workspace Studio training and help](https://support.google.com/a/users/answer/16275487)\n- Google Workspace Blog: [Introducing Google Workspace Studio: Automate everyday work with AI agents](https://workspace.google.com/blog/product-announcements/introducing-google-workspace-studio-agents-for-everyday-work)\n- YouTube: [Google Workspace Studio video playlist](https://www.youtube.com/playlist?list=PLDdffPXqmxKNtTUF7H3mab3HEnXzxRi8V)\n- Discord Channel: [Google Workspace Studio Discord](https://discord.com/channels/1439825892833755370/1442898214184292402)","publishedAt":"2026-05-06T16:54:35.562Z","url":"http://workspaceupdates.googleblog.com/2026/05/improvements-to-meet-starter-step-and-Calendar-time-blocking-capabilities-in-Google-Workspace-Studio.html","media":[{"type":"image","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi6fZlY1DL16MXV2ICfgX2P-UYYOtxb7TX_-vv4Aa1U5wBjU25viQdMilGADTADHrlJJEPylzsw-WbkAnzYaKASejmAvsS7I5HXRqsS9_Dxn_4f3KAct2eg30shQ2YCAIEKDlwe8UF9fMsSVPWtvKcaKbRbm_B3vG5vPojLut-VqCdMJY8PAhPA6y2SmaA/s16000/Improvements%20to%20the%20Meet%20starter%20step%20and%20Calendar%20time-blocking%20capabilities%20in%20Google%20Workspace%20Studio%20-%206967%20-%201.png"},{"type":"image","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEggS74YE-g3ITNYg4fsEek7QpsY7_bNuLzuXcTnDpioVPda1uYS3jZgDSVjBBYlcEXOLSKpVt0H58g32MVM2eL4OgyM8Rse-TA3bJGUBpDeNvb6IaTXdRfDg_8eq-fw_u0d_7KladouFFMWhnnL1KjBfO_guCpYyx_unngn10f1B2nedFiQIJktIte6tBM/s16000/Improvements%20to%20the%20Meet%20starter%20step%20and%20Calendar%20time-blocking%20capabilities%20in%20Google%20Workspace%20Studio%20-%206967%20-%202.png"}]},{"id":"rel_engW53bW4Lq1VyIyD--XI","version":null,"type":"feature","title":"Turn your AI prompts into one-click tools using skills in Chrome","summary":"Professionals are using Gemini in Chrome to accelerate their daily workflows—from summarizing complex reports to drafting client emails and analyzing ...","content":"Professionals are using Gemini in Chrome to accelerate their daily workflows—from summarizing complex reports to drafting client emails and analyzing market data.\n\nUntil now, repeating a high-value AI task meant re-entering the same prompt every time you navigated to a new page or document. To streamline your workday, we’re launching **skills in Chrome** for eligible Workspace users. This feature allows you to save your most effective prompts and run them instantly with a single click, no matter where you are on the web.\n\nBy turning your proven prompts into reusable **skills**, you can focus less on prompt engineering and more on high-impact work.\n\n### Getting started\n\n- **Admins: **There is no admin control for skills. It will be on by default for all users with access to Gemini in Chrome. Visit the Help Center to [learn more about about turning the Gemini app, including Gemini for Chrome, on or off](https://knowledge.workspace.google.com/admin/gemini/turn-the-gemini-app-on-or-off).\n- **End users:** To access Gemini in Chrome, click the Ask Gemini icon at the top of your browser. Visit the Help Center to learn more about how to use skills [here](https://support.google.com/chrome/answer/16988996).\n\n### Rollout pace\n\n- [Rapid Release and Scheduled Release domains:](https://support.google.com/a/answer/172177)  Extended rollout (potentially longer than 15 days for feature visibility) started on April 14, 2026\n\n### Availability \n\n- **Business: **Business Starter, Standard, and Plus\n- **Enterprise: **Enterprise Starter, Standard, and Plus\n- **Education: **Education Fundamentals, Standard, and Plus\n- **Other Editions: **Frontline Starter, Standard, and Plus; Enterprise Essentials and Enterprise Essentials Plus; Nonprofits\n- **Education Add-ons:** Google AI Pro for Education\n- **Other Add-ons: **AI Expanded Access\n\n### Resources\n\n- Chrome Enterprise & Education Help: [Gemini in Chrome](https://support.google.com/chrome/a/answer/16291696)\n- Workspace Updates Blog: [Use the Gemini in Chrome AI browsing assistant, now generally available](https://workspaceupdates.googleblog.com/2025/10/use-gemini-in-chrome-ai-browsing-assistant.html) \n- Google Workspace Admin Help: [Turn the Gemini app on or off](https://support.google.com/a/answer/14571493)\n- Google Workspace Admin Help: [Review Gemini usage in your organization](https://support.google.com/a/answer/14564320?hl=en&ref_topic=15995054&sjid=18281381205986296685-NA)\n- Chrome Enterprise: [Gemini Settings](https://chromeenterprise.google/policies/#GeminiSettings)\n- Google Workspace Admin Help: [Generative AI in Google Workspace Privacy Hub](https://support.google.com/a/answer/15706919)","publishedAt":"2026-05-06T16:44:19.474Z","url":"http://workspaceupdates.googleblog.com/2026/05/turn-your-ai-prompts-into-one-click-tools-using-skills-in-Chrome.html","media":[]},{"id":"rel_wNywg44TTPY-xUEZUNm4E","version":null,"type":"feature","title":"Require explicit consent for Take Notes with Gemini, recordings, and transcripts in Google Meet","summary":"We’re introducing a new feature that allows administrators to require explicit consent from meeting participants before automatic note-taking, recordi...","content":"We’re introducing a new feature that allows administrators to require explicit consent from meeting participants before automatic note-taking, recording, and/or transcription begins. With this update, admins can ensure that participants on supported devices must actively agree to be recorded, be transcribed, or have notes enabled.\n\n### Getting started\n\n- **Admins: **This feature will be OFF  by default and can be enabled at the domain, OU, or group level. You can find these settings in the Admin console Visit the Help Center to [learn more](https://knowledge.workspace.google.com/admin/meet/manage-participant-consent).\n\n[![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh9FSbBCZhwu7ETqu-GbJBrKIlDmp6T1lES23V0z1LGX_rX3GsHxy18CfmFdGo3bhJ416hTJ2Y3tzYPqWlXhXs4Bhr7ugviufOmKy7yRHoAaTnZgKxSAcU3Xb1WurI3XfUxwd0P4_Is6ObW-I0nFPLjg5B6nQwf-U-cn8ueK2elQ7Eea6lxkCTM2a_txak/s16000/Require%20explicit%20consent%20for%20Take%20Notes%20with%20Gemini,%20recordings,%20and%20transcripts%20in%20Google%20Meet%20-%206643.png)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh9FSbBCZhwu7ETqu-GbJBrKIlDmp6T1lES23V0z1LGX_rX3GsHxy18CfmFdGo3bhJ416hTJ2Y3tzYPqWlXhXs4Bhr7ugviufOmKy7yRHoAaTnZgKxSAcU3Xb1WurI3XfUxwd0P4_Is6ObW-I0nFPLjg5B6nQwf-U-cn8ueK2elQ7Eea6lxkCTM2a_txak/s484/Require%20explicit%20consent%20for%20Take%20Notes%20with%20Gemini,%20recordings,%20and%20transcripts%20in%20Google%20Meet%20-%206643.png)\nDialog showing consent required for meeting attendee\n\n- **End users: **There is no end user setting for this feature. Visit the Help Center to [learn more](https://www.google.com/url?q=https://knowledge.workspace.google.com/admin/meet/manage-participant-consent&sa=D&source=docs&ust=1775583935408903&usg=AOvVaw122xLMrULWCxXeZAa2pitl).\n\n### Rollout pace\n\n- [Rapid Release and Scheduled Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on May 5, 2026\n\n### Availability\n\nThese editions include consent for notes, recordings, and transcripts:\n\n- **Business: **Business Standard and Plus\n- **Enterprise:** Enterprise Standard and Plus\n- **Other Editions: **Frontline Plus\n- **Education Add-ons:** Google AI Pro for Education\n\nThese editions include consent for transcripts and recordings:\n\n- **Enterprise: **Enterprise Starter\n- **Education: **Education Plus\n- **Education Add-ons: **Teaching and Learning\n\nThese editions include consent for recording:\n\n- **Other Editions:** Essentials Starter, Enterprise Essentials\n\n### Resources\n\n- Google Workspace Admin Help: [Manage participant consent for Meet features](https://knowledge.workspace.google.com/admin/meet/manage-participant-consent)\n- Google Help: [Take notes for me in Google Meet](https://support.google.com/meet/answer/14754931)\n- Google Help: [Record a video meeting](https://support.google.com/meet/answer/9308681)\n- Google Help: [Use transcripts with Google Meet](https://support.google.com/meet/answer/12849897)","publishedAt":"2026-05-06T15:12:58.775Z","url":"http://workspaceupdates.googleblog.com/2026/04/require-explicit-consent-for-take-notes-with-Gemini-recordings-and-transcripts-in-Google-Meet.html","media":[{"type":"image","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh9FSbBCZhwu7ETqu-GbJBrKIlDmp6T1lES23V0z1LGX_rX3GsHxy18CfmFdGo3bhJ416hTJ2Y3tzYPqWlXhXs4Bhr7ugviufOmKy7yRHoAaTnZgKxSAcU3Xb1WurI3XfUxwd0P4_Is6ObW-I0nFPLjg5B6nQwf-U-cn8ueK2elQ7Eea6lxkCTM2a_txak/s16000/Require%20explicit%20consent%20for%20Take%20Notes%20with%20Gemini,%20recordings,%20and%20transcripts%20in%20Google%20Meet%20-%206643.png"}]},{"id":"rel_pdqxnToWqpsP4fqbC00Xz","version":null,"type":"feature","title":"Set custom instructions for Gemini in Google Docs","summary":"We are introducing the ability to set custom, persistent instructions for Gemini in Google Docs. These instructions ensure that Gemini adapts to your ...","content":"We are introducing the ability to set custom, persistent instructions for Gemini in Google Docs. These instructions ensure that Gemini adapts to your style, tone, and formatting preferences without needing to repeat them in every conversation, ultimately saving you time and ensuring consistency.\n\nUsers can add instructions and rules using Gemini in the side panel of Docs such as \"Always respond in bullet points,\" \"When summarizing Docs, always include a 3 bullet points at the top.\"\" or \"Use a concise and professional tone for all my documents.\"\n\nNote that users are currently limited to 1000 active instructions.\n\n[![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiwtIRXU8HCN1IsyYp0_LGt_QO9YK-JZ8NWoVJL6fNZyveWOyMIy_9baYfVACSlUzWAVyN4X7i1OC52OMkZPA7-ZE1yrUe_SlYq4ujy25fds7-0mh6lksbWiDS5qOqqN-t42cV50p_-awBG_BQwcrHY9TNNlmrptq68s-C1hW4Rw9J-JR_Q21lmZrk_RQw/s16000/Set%20custom%20instructions%20for%20Gemini%20in%20Google%20Docs%20-%206926.gif)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiwtIRXU8HCN1IsyYp0_LGt_QO9YK-JZ8NWoVJL6fNZyveWOyMIy_9baYfVACSlUzWAVyN4X7i1OC52OMkZPA7-ZE1yrUe_SlYq4ujy25fds7-0mh6lksbWiDS5qOqqN-t42cV50p_-awBG_BQwcrHY9TNNlmrptq68s-C1hW4Rw9J-JR_Q21lmZrk_RQw/s1512/Set%20custom%20instructions%20for%20Gemini%20in%20Google%20Docs%20-%206926.gif)\n\n### Getting started\n\n- **Admins: **There is no admin control for this feature.\n- **End users:** Get started by opening the side panel in Gemini in Docs and requesting Gemini to store a specific instruction. Visit the Help Center to [learn more about customizing Gemini in Workspace's responses with your instructions](https://support.google.com/a/users/answer/16943683?visit_id=639123484443902375-4095631768&p=gemini_workspace_personalization&rd=1).\n\n### Rollout pace\n\n- [Rapid Release and Scheduled Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility)  starting on May 4, 2026\n\n### Availability\n\n- **Business: **Business Starter, Standard, and Plus\n- **Enterprise:** Enterprise Starter, Standard, and Plus\n- **Education: **Education Plus\n- **Consumer: **Google AI Plus, Pro, and Ultra\n- **Other Editions: **Frontline Plus\n- **Education Add-Ons:** Google AI Pro for Education, Teaching and Learning\n- **Other Add-Ons: **AI Expanded Access; AI Ultra Access\n\n### Resources\n\n- Google Help: [Customize Gemini in Workspace's responses with your instructions](https://support.google.com/a/users?p=gemini_workspace_personalization)","publishedAt":"2026-05-04T20:47:45.229Z","url":"http://workspaceupdates.googleblog.com/2026/05/set-custom-instructions-for-gemini-in-Google-Docs.html","media":[{"type":"gif","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiwtIRXU8HCN1IsyYp0_LGt_QO9YK-JZ8NWoVJL6fNZyveWOyMIy_9baYfVACSlUzWAVyN4X7i1OC52OMkZPA7-ZE1yrUe_SlYq4ujy25fds7-0mh6lksbWiDS5qOqqN-t42cV50p_-awBG_BQwcrHY9TNNlmrptq68s-C1hW4Rw9J-JR_Q21lmZrk_RQw/s16000/Set%20custom%20instructions%20for%20Gemini%20in%20Google%20Docs%20-%206926.gif"}]},{"id":"rel_P8BawdWSvZkzTaaR8VRD5","version":null,"type":"feature","title":"Securely manage AI and agent access to Workspace data with the AI control center","summary":"Securely managing access for generative AI and agent actions to Workspace data is easier ever than before with the new AI control center in the Admin ...","content":"Securely managing access for generative AI and agent actions to Workspace data is easier ever than before with the new AI control center in the Admin console. This new capability gives enterprise organizations greater visibility and control, especially for teams with stringent data security and compliance requirements.\n\nWith the AI control center, admins will feel empowered to confidently deploy and adopt AI in their organizations through\n\n- A **single pane of glass** that provides a centralized view of security and governance settings for generative AI and agent actions\n- More **granular security, governance, and auditing capabilities** for Gemini and agentic solutions accessing Workspace data\n- Additional **integrations with other 1P and 3P AI apps** to manage AI access and controls to Workspace data\n\n[![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgjHT-wtV55za-rchj8t5QCniGEanIriLD8qVFJg_StMzWmdatHJ-ZT5HBipSBEUByXp2dn-m-U-dldkofvOY3rT3v6KugHLANxw7jsZCbt4b61rDSt8JE8f0RFLuGoudVGe1ABkNDRxCewqQFZ9sTwBZWqbc051dc2hd2xSLvhFkhtvZXRufHKcgzfAvY/s16000/Securely%20manage%20AI%20and%20agent%20access%20to%20Workspace%20data%20with%20the%20AI%20control%20center%20-%206901.gif)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgjHT-wtV55za-rchj8t5QCniGEanIriLD8qVFJg_StMzWmdatHJ-ZT5HBipSBEUByXp2dn-m-U-dldkofvOY3rT3v6KugHLANxw7jsZCbt4b61rDSt8JE8f0RFLuGoudVGe1ABkNDRxCewqQFZ9sTwBZWqbc051dc2hd2xSLvhFkhtvZXRufHKcgzfAvY/s960/Securely%20manage%20AI%20and%20agent%20access%20to%20Workspace%20data%20with%20the%20AI%20control%20center%20-%206901.gif)\n\n**Additional details**\n\nThe AI control center has four core modules, each addressing key areas of interest for administrators.\n\n- **Monitor and control AI access: **Provides immediate visibility into who is using AI in your organization. It features direct links to Gemini usage reports and core management settings for the Gemini app, Gemini for Workspace and other AI features. To start, the AI control center will show usage for Gmail, Drive, Docs, Sheets, Slides, Meet, Calendar, Chat, and the Gemini App.\n- **Manage security for AI products: **Enables granular authority over specific services, such as Gemini in Meet, allowing admins to ensure every AI surface adheres to domain-specific data and security policies.\n- **Manage fundamental security: **Anchors AI usage in a secure environment by surfacing foundational protections like classification labels, trust rules, and data protection rules to prevent oversharing and data leaks also when using AI.\n- **Review privacy, abuse, and compliance standards:** Directs admins to Google’s guaranteed safeguards, including our \"Secure by Design\" architecture and the commitment that your domain's data is never used to train our models.\n\nThroughout the AI control center, certain settings will be marked “Coming soon,” allowing admins to plan longer-term rollouts with future capabilities in mind.\n\n### Getting started\n\n- **Admins:** The AI control center is available by default in the Google Admin console under **Generative AI > AI control center**. No manual opt-in is required to access the dashboard. Visit the Help Center to learn more about [managing AI security and data privacy](https://support.google.com/a/answer/16358901).\n- **End users: **No end user action is required. This feature provides administrative visibility and control within the Admin console.\n\n### Rollout pace\n\n- [Rapid Release and Scheduled Release domains:](https://support.google.com/a/answer/172177) Available now\n\n### Availability\n\n- **Enterprise:** Enterprise Standard and Plus\n\n### Resources\n\n- Google Workspace Admin Help: [Explore the AI control center](https://knowledge.workspace.google.com/admin/gemini/explore-the-ai-control-center)","publishedAt":"2026-05-04T19:04:02.281Z","url":"http://workspaceupdates.googleblog.com/2026/05/securely-manage-AI-and-agent-access-to-Workspace-data-with-the-AI-control-center.html","media":[{"type":"gif","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgjHT-wtV55za-rchj8t5QCniGEanIriLD8qVFJg_StMzWmdatHJ-ZT5HBipSBEUByXp2dn-m-U-dldkofvOY3rT3v6KugHLANxw7jsZCbt4b61rDSt8JE8f0RFLuGoudVGe1ABkNDRxCewqQFZ9sTwBZWqbc051dc2hd2xSLvhFkhtvZXRufHKcgzfAvY/s16000/Securely%20manage%20AI%20and%20agent%20access%20to%20Workspace%20data%20with%20the%20AI%20control%20center%20-%206901.gif"}]},{"id":"rel__7KiT-E59aFaeHnxe7DHt","version":null,"type":"feature","title":"Now generally available: Bulk import using client-side encryption and the Drive API","summary":"Previously available in [beta](https://workspaceupdates.googleblog.com/2023/07/import-files-to-google-drive-with-client-side-encryption-using-the-driv...","content":"Previously available in [beta](https://workspaceupdates.googleblog.com/2023/07/import-files-to-google-drive-with-client-side-encryption-using-the-drive-api-beta.html), client-side encryption (CSE) customers can now conduct bulk migrations of sensitive files from both cloud and on-premises data sources. This process ensures confidential content is wrapped with customer-managed keys before it's imported into Google Workspace. Using this tooling, CSE customers can decommission their legacy third-party storage while ensuring the CSE model is in place throughout the document lifecycle. The API is highly configurable, we share a generalized sample code to make deployment simple, but customers can further customize it depending on their needs.\n\n### Getting started\n\n- **Admins:** This feature will be ON by default for customers. Admins or authorized users will need to call the Drive API to leverage the feature. Visit the Help Center to [learn more](https://developers.google.com/workspace/drive/api/guides/about-sdk).\n- **End users: **There is no end-user setting in Drive for this feature.\n\n### Rollout pace\n\n- [Rapid Release and Scheduled Release domains:](https://support.google.com/a/answer/172177) Available now\n\n### Availability\n\n- **Enterprise: **Enterprise Plus\n- **Education: **Education Standard and Plus\n- **Other Editions:** Frontline Plus\n\n### Resources\n\n- Google Workspace: [Google Drive API overview](https://developers.google.com/workspace/drive/api/guides/about-sdk)\n- Google Workspace: [Manage client-side encrypted files with the Drive API](https://developers.google.com/workspace/cse/guides/handle-cse-files)\n- Google Workspace: [Best practices for bulk importing client-side encrypted files](https://developers.google.com/workspace/cse/guides/bulk-import-files)\n- Code sample: [GitHub](https://github.com/googleworkspace/drive-cse-upload), [PyPI](https://pypi.org/project/drive-cse-upload/#description)\n- Keyword: [Import sensitive external files to Google Drive with client-side encryption using the Drive API, launching in beta](https://workspaceupdates.googleblog.com/2023/07/import-files-to-google-drive-with-client-side-encryption-using-the-drive-api-beta.html)\n- Knowledge: [About client-side encryption](https://knowledge.workspace.google.com/admin/security/about-client-side-encryption?hl=en&ref_topic=10742486&visit_id=639117151526382308-2377661563&rd=1)","publishedAt":"2026-05-04T16:27:37.981Z","url":"http://workspaceupdates.googleblog.com/2026/05/now-generally-available-bulk-import-using-client-side-encryption-and-the-Drive-API.html","media":[]},{"id":"rel_apBU4yCKUeXIUueaXUxy3","version":null,"type":"feature","title":"Google Workspace Updates Weekly Recap - May 1, 2026","summary":"### Move from conversation to creation with file generation in Gemini\n\nGemini can now transform your ideas, using conversational prompts, directly int...","content":"### Move from conversation to creation with file generation in Gemini\n\nGemini can now transform your ideas, using conversational prompts, directly into thoughtfully formatted files, such as Google Docs, Sheets, and Slides, PDFs and more, directly in your chats with Gemini. | Learn more about how to [move from conversation to creation with file generation in Gemini](https://workspaceupdates.googleblog.com/2026/04/move-from-conversation-to-creation-with-file-generation-in-Gemini.html).\n\n### Students can now create personal class notebooks with NotebookLM in Google Classroom\n\nWith this launch, we’re allowing students in higher education who are 18 years of age and older to create their own notebooks for courses in Google Classroom. | Learn more about [students creating personal class notebooks with NotebookLM](https://workspaceupdates.googleblog.com/2026/04/students-can-now-create-personal-class-notebooks-with-NotebookLM-in-Google-Classroom.html).\n\n### Workspace audit logs: New functionality and expanded event fields in the Admin console\n\nWe're releasing several enhancements to deepen the security investigation capabilities of the Workspace audit log, including expanded fields across many data sources. | Learn more about [new functionality and expanded event fields in the Admin console](https://workspaceupdates.googleblog.com/2026/04/workspace-audit-logs-new-functionality-and-expanded-event-fields-in-the-admin-console.html).\n\n### New ways to customize AI-generated meeting notes\n\nWe are giving users more control over \"Take notes for me\" in Google Meet with new customization options and an improved Decisions section. | Learn more about [new ways to customize AI-generated meeting notes](https://workspaceupdates.googleblog.com/2026/04/new-ways-to-customize-ai-generated-meeting-notes.html).\n\n### New: Agent tools and security updates for Google Workspace developers\n\nWe're opening the Workspace MCP server to public developer preview and introducing a standardized tiering model for all agent tools inclusive of our APIs in Workspace. | Learn more about [agent tools and security updates for Google Workspace developers](https://workspaceupdates.googleblog.com/2026/05/agent-tools-and-security-updates-for-workspace-developers.html).\n\n### Google Takeout Transfer now supports Google Photos for Education users\n\nWe’re expanding Google Takeout Transfer to include Google Photos, allowing users to migrate their memories from their school or university-issued Google account to a personal Google account. | Learn more about [Google Takeout Transfer support for Google Photos](https://workspaceupdates.googleblog.com/2026/05/google-takeout-transfer-now-supports.html).\n\nThe announcements above were published on the Workspace Updates blog over the last week. Please refer to the original blog posts for complete details.","publishedAt":"2026-05-01T20:08:38.202Z","url":"http://workspaceupdates.googleblog.com/2026/05/google-workspace-updates-weekly-recap.html","media":[]},{"id":"rel_cWYkcHFJmwrpw-Px0zO1m","version":null,"type":"feature","title":"Google Takeout Transfer now supports Google Photos for Education users","summary":"When users graduate or leave an organization, they can preserve their academic work by using Google Takeout Transfer to take their Google Drive and Gm...","content":"When users graduate or leave an organization, they can preserve their academic work by using Google Takeout Transfer to take their Google Drive and Gmail content with them. We’re now expanding Google Takeout Transfer to include Google Photos, allowing users to migrate their memories from their school or university-issued Google account to a personal Google account.\n\nThis is the first step in providing a clear migration path for Photos data, ensuring that creative work and personal history stays with individuals long after they leave an organization. When users navigate to [takeout.google.com/transfer](http://takeout.google.com/transfer) they will soon see an option to include Photos content. Note that users will need to have [sufficient storage](https://support.google.com/drive/answer/6374270) in their personal account to complete the transfer.\n\n[![A browser window showing the third step (](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhsA5Q1PSsSs3a7QrPOgxoJlFhI6yWrQUQ1FR_dVwLWepPo6kkRBLD982DH1ZdMowdJHdE0hd4aXSSwxyRq3p7_0jHNWlluiPWtIrxuBQjrO-LluJ0V8zVO_wz7nU-U3ywoZdN7LQC-ilhm7p16iQDUF4qB1hgZ2qhBr0LWOu5d7vV0y1CuveU5-hF1Li2o/s16000/Transfer.png)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhsA5Q1PSsSs3a7QrPOgxoJlFhI6yWrQUQ1FR_dVwLWepPo6kkRBLD982DH1ZdMowdJHdE0hd4aXSSwxyRq3p7_0jHNWlluiPWtIrxuBQjrO-LluJ0V8zVO_wz7nU-U3ywoZdN7LQC-ilhm7p16iQDUF4qB1hgZ2qhBr0LWOu5d7vV0y1CuveU5-hF1Li2o/s2164/Transfer.png)\n\n*\n*\n\n*Users leaving your organization can now use Google Takeout to seamlessly copy and transfer their Google Photos content - including photos, videos, and albums - alongside their Drive and Gmail data to a personal Google account.*\n\nLater this year, we will introduce new Photos management and bulk-deletion capabilities in the admin console. These tools will provide better visibility into which users have migrated their data and allow you to proactively manage Photos content to help your institution free up critical pooled Drive storage. \n\n#### Getting started\n\n- **Admins: **This feature will be OFF by default and can be enabled at the OU level. Visit the Help Center to [learn more about letting graduating students transfer data](https://knowledge.workspace.google.com/admin/billing/let-graduating-students-transfer-data).\n- **End users: **Visit the Help Center to [learn more about copying content from your school account to another account](https://support.google.com/accounts/answer/6386856).\n\n#### Rollout pace\n\n- [Rapid Release and Scheduled Release domains](https://support.google.com/a/answer/172177): Available now\n\n#### Availability\n\n- **Education: **Education Fundamentals, Standard, and Plus\n\n#### Resources\n\n- Google Workspace Admin Help: [Let graduating students transfer data](https://knowledge.workspace.google.com/admin/billing/let-graduating-students-transfer-data)\n- Google Account Help: [Copy content from your school account to another account](https://support.google.com/accounts/answer/6386856)\n- Google Drive Help: [Manage your storage in Drive, Gmail & Photos\n](https://support.google.com/drive/answer/6374270)","publishedAt":"2026-05-01T19:55:51.550Z","url":"http://workspaceupdates.googleblog.com/2026/05/google-takeout-transfer-now-supports.html","media":[{"type":"image","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhsA5Q1PSsSs3a7QrPOgxoJlFhI6yWrQUQ1FR_dVwLWepPo6kkRBLD982DH1ZdMowdJHdE0hd4aXSSwxyRq3p7_0jHNWlluiPWtIrxuBQjrO-LluJ0V8zVO_wz7nU-U3ywoZdN7LQC-ilhm7p16iQDUF4qB1hgZ2qhBr0LWOu5d7vV0y1CuveU5-hF1Li2o/s16000/Transfer.png"}]},{"id":"rel_AsV3gKdhUSGLrel79etTh","version":null,"type":"feature","title":"New: Agent tools and security updates for Google Workspace developers","summary":"At Cloud Next ‘26, we [announced](https://workspace.google.com/blog/product-announcements/10-more-announcements-workspace-at-next-2026) a new suite of...","content":"At Cloud Next ‘26, we [announced](https://workspace.google.com/blog/product-announcements/10-more-announcements-workspace-at-next-2026) a new suite of agent tools for Google Workspace, including a Workspace MCP server, command line interface (CLI), and remote MCP integrations. \n\nToday, we are opening the **[Workspace MCP server](https://developers.google.com/workspace/guides/configure-mcp-servers)** to public developer preview. As AI agents become a central part of how we work, they need a standardized way to access the right context and tools. The Workspace MCP server provides that bridge, allowing AI agents to safely tap into the richness of Workspace capabilities.\n\n### Workspace MCP server: Now in public developer preview\n\nThe Workspace MCP server allows developers to access a suite of dedicated tools to power agents interacting with Workspace data:\n\n- **Gmail MCP: **Profile access, drafting, searching, and read/write capabilities.\n- **Drive MCP: **File fetching, permissions management, listing, and uploading.\n- **Calendar MCP: **Finding available times and managing events.\n- **Chat MCP: **Finding conversations, searching messages, and reading/sending replies.\n- **People dictionary MCP: **Managing user contacts and accessing profile information.\n\n### Empower agents with a secure ecosystem\n\nAs these agents scale, we are committed to maintaining a healthy ecosystem by addressing the unique risks associated with large-scale agentic actions, such as API abuse and unintended large-scale data egress. To foster innovation while managing the potential impact of high-volume data access, we are introducing a [standardized tiering model](https://developers.google.com/workspace/tools-safety) for all agent tools inclusive of our APIs in Workspace.\n\nThis model is designed to manage agent workflows at scale, providing a structure as application impact increases  The framework is intended to maintain the **agility of developers**:\n\n- **Empowering the community: **We expect **less than 1% of active Workspace developers** will need to move beyond our standard usage tiers. This means the vast majority of our developer community can continue to build and innovate without friction.\n- **Scalability with confidence: **For those developers and agents that grow to serve millions of users, the model provides a clear, predictable path to scale safely, ensuring the performance and data integrity that enterprise customers expect.\n\n#### Getting started\n\n- **Developers: **Visit our developer documentation to [learn more about the Workspace MCP server](https://developers.google.com/workspace/guides/configure-mcp-servers). More information on the operational tiers is available in the [Workspace developer API tiering](https://developers.google.com/workspace/tools-safety).\n- **Admins: **No action is required at this time. Access to Workspace APIs can be managed via the Admin console under [Security > API Controls](https://knowledge.workspace.google.com/admin/apps/control-which-apps-access-google-workspace-data).\n\n#### Rollout pace\n\n- **Workspace MCP server: **Gradual rollout starting **May 1, 2026**\n- **Workspace API and MCP tiering: **Updated usage quotas for **new projects only** will roll out starting **May 1, 2026**. We'll notify owners of existing projects at least 60 days before any changes go into effect to ensure a smooth transition.\n\n#### Availability\n\n- Available to all Google Workspace customers and developers\n\n#### Resources\n\n- [Google Workspace Developer Site](https://developers.google.com/workspace)\n- Google Workspace Developer Guide: [Configure the Google Workspace MCP servers](https://developers.google.com/workspace/guides/configure-mcp-servers)\n- Google Workspace Developer Documentation: [Google Workspace standardized model for agent tools and APIs](https://developers.google.com/workspace/tools-safety)","publishedAt":"2026-05-01T18:52:31.263Z","url":"http://workspaceupdates.googleblog.com/2026/05/agent-tools-and-security-updates-for-workspace-developers.html","media":[]},{"id":"rel_tpqNBsQOBPK6ZWRibX8u0","version":null,"type":"feature","title":"New ways to customize AI-generated meeting notes","summary":"We are giving users more control over \"Take notes for me\" in Google Meet with new customization options and an improved Decisions section.\n\n“Take note...","content":"We are giving users more control over \"Take notes for me\" in Google Meet with new customization options and an improved Decisions section.\n\n“Take notes for me” recently introduced customizations for meeting artifacts, such as the option to set your [preferred level of detail](https://workspaceupdates.googleblog.com/2025/11/option-longer-meeting-notes-google-meet.html) for your notes. Now, users can tailor their notes to be more actionable and easier to digest by choosing exactly which sections they want to include.\n\n[![An image showing where to toggle the sections for the “Take notes for me” feature in Google Meet.](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhirV0VdePRm2cUYIbqWJ1vzHV3mGV7kFcmI0GF0bY1cZdrpJZtpm6Tzc96WWeQcV7xZQjRaxHDXMBnlIGLQXWyPr-0Hl7qyQwBuS-CXY41UPfLCxZIWt1HHhqPmbRprjsN0iaT5W9kS5HY68581azzHXU2eMm6lXGQN9Ru2kOFJfe2GkqajXK9vO6XVXY/s16000/New%20ways%20to%20customize%20AI-generated%20meeting%20notes%20%20-%206648%20-%201.png)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhirV0VdePRm2cUYIbqWJ1vzHV3mGV7kFcmI0GF0bY1cZdrpJZtpm6Tzc96WWeQcV7xZQjRaxHDXMBnlIGLQXWyPr-0Hl7qyQwBuS-CXY41UPfLCxZIWt1HHhqPmbRprjsN0iaT5W9kS5HY68581azzHXU2eMm6lXGQN9Ru2kOFJfe2GkqajXK9vO6XVXY/s1600/New%20ways%20to%20customize%20AI-generated%20meeting%20notes%20%20-%206648%20-%201.png)*Toggle which sections are enabled in-call.*\nUpdates include:\n\n- **Customizable notes sections: **Users can now toggle specific sections on or off via the in-call menu, including Summary, Decisions, Next steps, and Details. These changes only affect your current meeting and will not impact your default view for future calls.\n- **New “Decisions” section: **This section explicitly captures outcomes and tracks their status, such as Aligned, Needs further discussion, Disagreed, or Shelved. Note that the Decisions section will initially be available in English only.\n- **Improved summary: **The summary section has been improved to be more concise and scannable, allowing you to quickly catch up on key points.\n\n[![An animation showing the sections within the “Take notes for me” notes in Google Meet.](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjdGd4DkvYj2wXI_0Pdfx18fcOP9Ioj34MQIlaafaBay4mO4nWk4Qal3FGpWp3pMeoLdstVvmK1qYS77imAe4MyVMkT794cF5js5cHZErU13htpOo7Xvlew5UPdv3NQMSSgkGZuJa-JNxh7gem80kV0o4ECrCg_Jp5sr20ZdJN_q9jOuT5F9c4Y8FVHsZ8/s16000/New%20ways%20to%20customize%20AI-generated%20meeting%20notes%20%20-%206648%20-%202.gif)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjdGd4DkvYj2wXI_0Pdfx18fcOP9Ioj34MQIlaafaBay4mO4nWk4Qal3FGpWp3pMeoLdstVvmK1qYS77imAe4MyVMkT794cF5js5cHZErU13htpOo7Xvlew5UPdv3NQMSSgkGZuJa-JNxh7gem80kV0o4ECrCg_Jp5sr20ZdJN_q9jOuT5F9c4Y8FVHsZ8/s1600/New%20ways%20to%20customize%20AI-generated%20meeting%20notes%20%20-%206648%20-%202.gif)*View Decisions and the New Summary in your Meeting Notes*\n\nThese improvements will help make your meeting notes more actionable and scannable, and reduce the need to manually reformat notes after a call.\n\n### Getting started\n\n- **Admins: **There is no specific admin control for this feature. It will be available to all users who have access to \"Take notes for me.\"\n- **End users: **To use this feature, turn on “Take notes for me\" in any of your meetings. Within the menu, try customizing which sections are included in your notes. In particular, explore the new summary and decisions sections. Visit the Help Center to [learn more](https://support.google.com/meet/answer/14754931#zippy=%2Coptional-customizable-settings).\n\n### Rollout pace\n\n- [Rapid Release and Scheduled Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on April 30, 2026\n\n### Availability\n\n- **Business: **Business Standard and Plus\n- **Enterprise: **Enterprise Standard and Plus\n- **Other Editions: **Frontline Plus\n- **Education Add-ons: **Google AI Pro for Education\n- **Consumer: **Google AI Pro and Ultra\n\n### Resources\n\n- Google Help: [Take notes for me in Google Meet](https://support.google.com/meet/answer/14754931)","publishedAt":"2026-04-30T17:54:03.557Z","url":"http://workspaceupdates.googleblog.com/2026/04/new-ways-to-customize-ai-generated-meeting-notes.html","media":[{"type":"image","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhirV0VdePRm2cUYIbqWJ1vzHV3mGV7kFcmI0GF0bY1cZdrpJZtpm6Tzc96WWeQcV7xZQjRaxHDXMBnlIGLQXWyPr-0Hl7qyQwBuS-CXY41UPfLCxZIWt1HHhqPmbRprjsN0iaT5W9kS5HY68581azzHXU2eMm6lXGQN9Ru2kOFJfe2GkqajXK9vO6XVXY/s16000/New%20ways%20to%20customize%20AI-generated%20meeting%20notes%20%20-%206648%20-%201.png"},{"type":"gif","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjdGd4DkvYj2wXI_0Pdfx18fcOP9Ioj34MQIlaafaBay4mO4nWk4Qal3FGpWp3pMeoLdstVvmK1qYS77imAe4MyVMkT794cF5js5cHZErU13htpOo7Xvlew5UPdv3NQMSSgkGZuJa-JNxh7gem80kV0o4ECrCg_Jp5sr20ZdJN_q9jOuT5F9c4Y8FVHsZ8/s16000/New%20ways%20to%20customize%20AI-generated%20meeting%20notes%20%20-%206648%20-%202.gif"}]},{"id":"rel_MNnxQpiqDuaDcbYS4P2Bs","version":null,"type":"feature","title":"Workspace audit logs: New functionality and expanded event fields in the Admin console","summary":"Today we’re announcing the release of several enhancements to deepen the security investigation capabilities of the Workspace audit log, including exp...","content":"Today we’re announcing the release of several enhancements to deepen the security investigation capabilities of the Workspace audit log, including expanded fields across many data sources.\n\nThese new enhancements include:\n\n- Introduction of owner details for resource attribute\n- Expansion of resource and actor attributes to additional data sources\n- Introduction of new device info attribute for multiple data sources\n\n**\n**\n\n**New owner details for enhanced resource visibility in Security Investigation Tool and Audit logs**\n\nWe’re adding a new “Owner details” field to the “Resources” attribute, making it easier to identify who owns a resource during security investigations. This field uses two primary components:\n\n- **Owner Type: **Specifies the category of the owner, which can be an individual person (User), the entire organization (Customer), or a Group.\n- **Owner Identity: **Contains specific details, such as IDs or email addresses, of that owner.\n\n[![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiN0wNOnyBWB0gb3Z16V_UL-zEbCd1NdOseg71O1a0ejP_TIC0jqYF-GZSuc1yp9SzoO2i1p0FjgJrTddCkYJGdTDUhrb5GI-cAbxwmMPP7ZTDzhn76ogyh3OuEwy5JOhsMackb-iAiwHEVcjWhSa5GpsSrQwDv7npdOi_N-HvjlBVGym8_dpTiLz9zGOI/s16000/Workspace%20audit%20logs%20New%20functionality%20and%20expanded%20event%20fields%20in%20the%20Admin%20console%20-%206971%20-%201.png)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiN0wNOnyBWB0gb3Z16V_UL-zEbCd1NdOseg71O1a0ejP_TIC0jqYF-GZSuc1yp9SzoO2i1p0FjgJrTddCkYJGdTDUhrb5GI-cAbxwmMPP7ZTDzhn76ogyh3OuEwy5JOhsMackb-iAiwHEVcjWhSa5GpsSrQwDv7npdOi_N-HvjlBVGym8_dpTiLz9zGOI/s1890/Workspace%20audit%20logs%20New%20functionality%20and%20expanded%20event%20fields%20in%20the%20Admin%20console%20-%206971%20-%201.png)\n\n[![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEglnvV9-9TB6cr6bzl1MpuI3oRssRAn3JJ4VMFPrh1Ael9h-tCiAEeI29debomI2mzaGfRTKs2kJqLezy1kbN-44plt_VHUeStjbrL_S7zFcS59Rt54-PikkbEi-K6wXJhoUxyuE3-XwwqjLhFGdj2MApdkeYKhzBonQ6onojwYZMNE07DfxesxRMzb8cE/s16000/Workspace%20audit%20logs%20New%20functionality%20and%20expanded%20event%20fields%20in%20the%20Admin%20console%20-%206971%20-%202.png)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEglnvV9-9TB6cr6bzl1MpuI3oRssRAn3JJ4VMFPrh1Ael9h-tCiAEeI29debomI2mzaGfRTKs2kJqLezy1kbN-44plt_VHUeStjbrL_S7zFcS59Rt54-PikkbEi-K6wXJhoUxyuE3-XwwqjLhFGdj2MApdkeYKhzBonQ6onojwYZMNE07DfxesxRMzb8cE/s1552/Workspace%20audit%20logs%20New%20functionality%20and%20expanded%20event%20fields%20in%20the%20Admin%20console%20-%206971%20-%202.png)\n\nIt will be available for all data sources wherever the resource field is present: Directory sync, Gmail, Meet, Groups, Keep, Looker Studio, Drive, Meet hardware, Chat, Admin, Data migration, Chrome, Voice, Calendar, Vault, Assignments and Groups enterprise log events.\n\n**Expanded coverage for resources and actor application info in Security Investigation tool / Audit and Investigation tool**\n\nTo ensure you have a complete view across various Workspace services, we are expanding two critical attributes to additional log events:\n\n- **Resources: **Expanding to Chrome, Voice, Vault, and Assignment log events\n- **Actor application info:** Expanding to Chrome, Voice, Group, Meet, Assignments, and Admin data action log events\n\n**Comprehensive device information in Security Investigation tool / Audit and Investigation tool, Admin SDK (Reports API), SecOps, and BigQuery**\n\nAdministrators can now gain crucial context about the devices used to perform actions. We are introducing the **User device info** attribute, which provides details such as **User device ID, User device OS version, or User device type** (e.g., DESKTOP_MAC, DESKTOP_WINDOWS).\n\nThis information is available for many log sources, including: Contact, Gemini workspace, Keep, Meet hardware, Chat, Chrome, Directory sync, Drive, Group, Meet, Rule, Looker studio and SAML log events. \n\n[![List of event fields and their descriptions](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEik-fpDJ2-8d7vAShSa8fX236t1RQM3nwIMeAVzXM-6wHVAfTfCdJmXuD6cuLttzz9ssd5Dulg_cklUX9imAA18O81Rr6QsukXpsG4J6U7aFW0tA_zAJRqrMpgU2vDKWabzlMoCyBX0g40-6gurGE17x3YvKol9l_sT-U7Pde72TbFPu8cCIork2WWpazMh/s16000/Event%20Fields.png)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEik-fpDJ2-8d7vAShSa8fX236t1RQM3nwIMeAVzXM-6wHVAfTfCdJmXuD6cuLttzz9ssd5Dulg_cklUX9imAA18O81Rr6QsukXpsG4J6U7aFW0tA_zAJRqrMpgU2vDKWabzlMoCyBX0g40-6gurGE17x3YvKol9l_sT-U7Pde72TbFPu8cCIork2WWpazMh/s794/Event%20Fields.png)\n\n*Detail for Admin SDK (Reports API)*\n\n### Getting started\n\n- **Admins: **As the changes roll out, get started with your analysis in either the [Audit and Investigation tool](https://support.google.com/a/answer/9725452?hl=en&src=supportwidget0&authuser=0), [Admin SDK (Reports API)](https://developers.google.com/workspace/admin/reports/reference/rest/v1/activities), [SecOps](https://knowledge.workspace.google.com/admin/reports/export-log-events-to-google-security-operations-to-monitor-insider-risk), or [BigQuery](https://knowledge.workspace.google.com/admin/reports/about-reporting-logs-and-bigquery).\n- **End users:** There is no end user setting for this feature.\n\n### Rollout pace\n\n- [Rapid Release and Scheduled Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on April 29, 2026\n\n### Availability\n\n- Available for [Google Workspace editions with Audit Log eligible licenses](https://support.google.com/a/answer/6043385?co=DASHER._Family=Enterprise&sjid=3517810765902325463-NA#log-events)\n\n### Resources\n\n- Google Workspace Admin Help: [About the security investigation tool](https://knowledge.workspace.google.com/admin/security/about-the-security-investigation-tool?visit_id=639092624863788079-3876562803&rd=1)\n- Google Developers Help: [Admin SDK (Reports API)](https://developers.google.com/workspace/admin/reports/reference/rest/v1/activities)\n- Google Workspace Admin Help: [Export log events to Google Security Operations to monitor insider risk](https://knowledge.workspace.google.com/admin/reports/export-log-events-to-google-security-operations-to-monitor-insider-risk)\n- Google Workspace Admin Help: [About reporting logs and BigQuery](https://knowledge.workspace.google.com/admin/reports/about-reporting-logs-and-bigquery)\n- Google Workspace Admin Help: [Compare Google Workspace editions](https://support.google.com/a/answer/6043385?co=DASHER._Family=Enterprise&sjid=3517810765902325463-NA#log-events)","publishedAt":"2026-04-29T18:57:43.246Z","url":"http://workspaceupdates.googleblog.com/2026/04/workspace-audit-logs-new-functionality-and-expanded-event-fields-in-the-admin-console.html","media":[{"type":"image","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiN0wNOnyBWB0gb3Z16V_UL-zEbCd1NdOseg71O1a0ejP_TIC0jqYF-GZSuc1yp9SzoO2i1p0FjgJrTddCkYJGdTDUhrb5GI-cAbxwmMPP7ZTDzhn76ogyh3OuEwy5JOhsMackb-iAiwHEVcjWhSa5GpsSrQwDv7npdOi_N-HvjlBVGym8_dpTiLz9zGOI/s16000/Workspace%20audit%20logs%20New%20functionality%20and%20expanded%20event%20fields%20in%20the%20Admin%20console%20-%206971%20-%201.png"},{"type":"image","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEglnvV9-9TB6cr6bzl1MpuI3oRssRAn3JJ4VMFPrh1Ael9h-tCiAEeI29debomI2mzaGfRTKs2kJqLezy1kbN-44plt_VHUeStjbrL_S7zFcS59Rt54-PikkbEi-K6wXJhoUxyuE3-XwwqjLhFGdj2MApdkeYKhzBonQ6onojwYZMNE07DfxesxRMzb8cE/s16000/Workspace%20audit%20logs%20New%20functionality%20and%20expanded%20event%20fields%20in%20the%20Admin%20console%20-%206971%20-%202.png"},{"type":"image","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEik-fpDJ2-8d7vAShSa8fX236t1RQM3nwIMeAVzXM-6wHVAfTfCdJmXuD6cuLttzz9ssd5Dulg_cklUX9imAA18O81Rr6QsukXpsG4J6U7aFW0tA_zAJRqrMpgU2vDKWabzlMoCyBX0g40-6gurGE17x3YvKol9l_sT-U7Pde72TbFPu8cCIork2WWpazMh/s16000/Event%20Fields.png"}]},{"id":"rel_RThwTxgLlBBxXpaEUmSug","version":null,"type":"feature","title":"Move from conversation to creation with file generation in Gemini","summary":"Gemini can now transform your ideas, using conversational prompts, directly into thoughtfully formatted files, such as Google Docs, Sheets, and Slides...","content":"Gemini can now transform your ideas, using conversational prompts, directly into thoughtfully formatted files, such as Google Docs, Sheets, and Slides, PDFs and more, directly in your chats with Gemini. This feature bridges the gap between brainstorming and ready-to-share files, allowing you to generate functional and downloadable documents without ever leaving the Gemini app.\n\nThis update helps users do their best work by reducing the effort of copying, pasting, and formatting text into different applications. Whether you need to export a project plan to a Microsoft Excel (.xlsx) file or a complete course syllabus to Microsoft Word (.docx), you can now move from an idea to a polished file with a single prompt. Head to [gemini.google.com](http://gemini.google.com) and simply explain the file you need.\n\nSupported file formats include:\n\n- Google Workspace files (Docs, Sheets, and Slides)\n- PDF file\n- Microsoft Word (.docx)\n- Microsoft Excel (.xlsx)\n- CSV file (.csv)\n- LaTeX (.tex)\n- Plain Text (.txt)\n- Rich Text Format (.rtf)\n- Markdown (.md)\n\nGemini currently supports generating one file per prompt.\n\n### [![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjEDNPQqJo401AgWeMJYr-5hM9BJoO_AyYLRhgeI1XvCHonCGXVpgNnUquEwLiJwZMjVsdRvnEkQQgwzISNhXPTNN5TB3gyCsjyUYtvlxKV_Q9akEUK8LoXtTSvA6tEIKqn30uUrpy7HL3Uet7-itOc5imUx8Hy-1AuRSHnHf1y8EmD5jAK81620GGKPCg/s16000/Move%20from%20conversation%20to%20creation%20with%20file%20generation%20in%20Gemini.gif)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjEDNPQqJo401AgWeMJYr-5hM9BJoO_AyYLRhgeI1XvCHonCGXVpgNnUquEwLiJwZMjVsdRvnEkQQgwzISNhXPTNN5TB3gyCsjyUYtvlxKV_Q9akEUK8LoXtTSvA6tEIKqn30uUrpy7HL3Uet7-itOc5imUx8Hy-1AuRSHnHf1y8EmD5jAK81620GGKPCg/s1920/Move%20from%20conversation%20to%20creation%20with%20file%20generation%20in%20Gemini.gif)Getting started\n\n- **Admins: **There is no admin control for this feature. Visit the Help Center to [learn more information about turning the Gemini app on or off](https://support.google.com/a/answer/14571493).\n- **End users: **End users of all ages who have access to the Gemini app will be able to generate files. To get started, ask Gemini to generate your desired file type. Visit the Help Center to [learn more](http://support.google.com/gemini/answer/13275745#file_gen).\n\n### Rollout pace\n\n- [Rapid Release and Scheduled Release domains:](https://support.google.com/a/answer/172177) Available now\n\n### Availability\n\n- Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts who are signed in to the Gemini app\n\n### Resources\n\n- Google Workspace Admin Help: [Turn the Gemini app on or off](https://knowledge.workspace.google.com/admin/gemini/turn-the-gemini-app-on-or-off?visit_id=639099853334679614-1144514410&rd=1).\n- Google Help: [Generate files from your chats](http://support.google.com/gemini/answer/13275745#file_gen).","publishedAt":"2026-04-29T16:06:29.748Z","url":"http://workspaceupdates.googleblog.com/2026/04/move-from-conversation-to-creation-with-file-generation-in-Gemini.html","media":[{"type":"gif","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjEDNPQqJo401AgWeMJYr-5hM9BJoO_AyYLRhgeI1XvCHonCGXVpgNnUquEwLiJwZMjVsdRvnEkQQgwzISNhXPTNN5TB3gyCsjyUYtvlxKV_Q9akEUK8LoXtTSvA6tEIKqn30uUrpy7HL3Uet7-itOc5imUx8Hy-1AuRSHnHf1y8EmD5jAK81620GGKPCg/s16000/Move%20from%20conversation%20to%20creation%20with%20file%20generation%20in%20Gemini.gif"}]},{"id":"rel_o1CqWGfHHrXGCQFRMxRaX","version":null,"type":"feature","title":"Students can now create personal class notebooks with NotebookLM in Google Classroom","summary":"Last year, we [announced](https://www.google.com/search?q=https://workspaceupdates.googleblog.com/2025/10/notebooklm-and-gems-in-google-classroom.html...","content":"Last year, we [announced](https://www.google.com/search?q=https://workspaceupdates.googleblog.com/2025/10/notebooklm-and-gems-in-google-classroom.html) that educators can use NotebookLM to create teacher-led AI experiences for students in Google Classroom, based on their class materials. Since then, students have been able to access their teachers’ interactive study guides and other learning aids created with NotebookLM for extra practice, support, and learning opportunities. Today, we’re allowing students in higher education who are 18 years of age and older to create their own notebooks for courses in Google Classroom.\n\nFrom the Gemini tab in Google Classroom, students can use NotebookLM to create a personal class notebook that is grounded in the materials provided by their educator. Personal class notebooks can transform how students interact with these class resources, unlocking new ways to build understanding by converting class materials into interactive and multi-modal study tools. This can help students with:\n\n- **Creating custom study tools:** Students can use the \"Studio\" panel within their notebook to generate various high-value outputs, including Audio Overviews (podcast-style summaries), Video Overviews, study guides, flashcards, and interactive visual diagrams.\n- **Summarizing and synthesizing: **Students can quickly synthesize information across up to 50 source documents per notebook, making it easier to prepare for exams or catch up on missed lessons.\n- **Direct-to-student support:** By using the Gemini tab directly in Classroom, students can ask questions and get grounded answers based strictly on their class content, ensuring help is relevant and reliable.\n- **Enhanced creativity: **Students can go beyond text by creating infographics, slide decks, and other visual aids to help them internalize and present what they’ve learned.\n\nThis feature will roll out on the web first, with mobile following in the coming weeks.\n\n[![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh279JDmysIA1RsY64UGjJSBHUBqdvgVzzLpzLeD2QvlzNGoOBmWK9OE_XUMoD11x_9UDxScj2pwyRZU_00VFCYpqdnAh1c7F8PsYjzgwP41COCVRYexvir63WPM3-GRHKPsOGVaodbC5WbmksmImLG18A2YoS4BdZYXsFiHegkU16QoQvcO7H-Y4VCSU8/s16000/Students%20can%20now%20create%20personal%20class%20notebooks%20with%20NotebookLM%20in%20Google%20Classroom%20-%206753.gif)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh279JDmysIA1RsY64UGjJSBHUBqdvgVzzLpzLeD2QvlzNGoOBmWK9OE_XUMoD11x_9UDxScj2pwyRZU_00VFCYpqdnAh1c7F8PsYjzgwP41COCVRYexvir63WPM3-GRHKPsOGVaodbC5WbmksmImLG18A2YoS4BdZYXsFiHegkU16QoQvcO7H-Y4VCSU8/s1278/Students%20can%20now%20create%20personal%20class%20notebooks%20with%20NotebookLM%20in%20Google%20Classroom%20-%206753.gif)\n\n### Getting started\n\n- **Admins: **To access and create notebooks in Classroom, students must also be in a group or OU with [Gemini](https://support.google.com/a/answer/14571493), [NotebookLM](https://knowledge.workspace.google.com/admin/users/access/turn-notebooklm-on-or-off-for-users), and [Gemini in Classroom](http://support.google.com/a/answer/16291887) set to On. Use our Help Center to learn more about turning Gemini on or off for users, [turning NotebookLM on or off for users](https://support.google.com/a/answer/15239506), and [managing access to Gemini in Classroom](http://support.google.com/a/answer/16291887). \n\n- **Note: **Ensure roles in Classroom are appropriately assigned to users. [Learn more about teacher and student roles here](https://support.google.com/edu/classroom/answer/6071551).\n\n- **End users:**\n\n- This feature is ON by default for users whose [role is defined](https://support.google.com/edu/classroom/answer/6071551?sjid=8255049266730957768-NC#student2Teacher&zippy=) as “Student” in Classroom, are 18 years or older, are in a [higher education organization](https://support.google.com/a/answer/7332340?hl=en&sjid=1036325122605108861-NC), and are in a group or OU with [Gemini](https://support.google.com/a/answer/14571493), [NotebookLM](https://knowledge.workspace.google.com/admin/users/access/turn-notebooklm-on-or-off-for-users), and [Gemini in Classroom](http://support.google.com/a/answer/16291887) set to On.\n- To create a personal class notebook in Classroom, students can navigate to the Gemini tab in the navigation bar in Google Classroom > Personal class notebooks > Create class notebook. In NotebookLM, a new tab will open where students can edit the notebook and its source materials.\n- Students will continue to have access to teacher-created notebooks from the Classwork item that the teacher attached it to. Students may also see these at the top of the Classwork page if the teacher selects the option to ‘highlight at top of Classwork.’\n- Visit our Help Center to learn more about using NotebookLM in Classroom:\n\n- For students: [Explore NotebookLM & Gems assigned to you in Google Classroom](https://support.google.com/edu/classroom?p=student_notebook_gems)\n- For teachers: [Create Assignments with NotebookLM & Gems in Google Classroom](https://support.google.com/edu/classroom?p=teacher_notebook_gems)\n\n### Rollout pace\n\n- [Rapid Release and Scheduled Release domains:](https://support.google.com/a/answer/172177) Full rollout (1–3 days for feature visibility) starting April 27, 2026\n\n### Availability\n\n- **Education:** Education Fundamentals, Standard, and Plus\n\n### Resources\n\n- Google Workspace Updates Blog: [Educators can now create and assign NotebookLM and Gems in Google Classroom](https://workspaceupdates.googleblog.com/2025/09/educators-create-gems-notebooks-google-classroom.html)\n- Google Workspace Updates Blog: [Gemini in Google Classroom is expanding to students in higher education](https://workspaceupdates.googleblog.com/2025/11/gemini-in-google-classroom-higher-education.html)\n- Google Help: [Explore NotebookLM & Gems assigned to you in Google Classroom](https://support.google.com/edu/classroom?p=student_notebook_gems)\n- Google Help: [Create Assignments with NotebookLM & Gems in Google Classroom](https://support.google.com/edu/classroom?p=teacher_notebook_gems)\n- Google Workspace Admin Help: [Turn NotebookLM on or off for users](https://knowledge.workspace.google.com/admin/users/access/turn-notebooklm-on-or-off-for-users?visit_id=639093767055282951-37909665&rd=1)\n- Google Workspace Admin Help: [Turn the Gemini app on or off](https://knowledge.workspace.google.com/admin/gemini/turn-the-gemini-app-on-or-off)","publishedAt":"2026-04-27T21:09:59.491Z","url":"http://workspaceupdates.googleblog.com/2026/04/students-can-now-create-personal-class-notebooks-with-NotebookLM-in-Google-Classroom.html","media":[{"type":"gif","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh279JDmysIA1RsY64UGjJSBHUBqdvgVzzLpzLeD2QvlzNGoOBmWK9OE_XUMoD11x_9UDxScj2pwyRZU_00VFCYpqdnAh1c7F8PsYjzgwP41COCVRYexvir63WPM3-GRHKPsOGVaodbC5WbmksmImLG18A2YoS4BdZYXsFiHegkU16QoQvcO7H-Y4VCSU8/s16000/Students%20can%20now%20create%20personal%20class%20notebooks%20with%20NotebookLM%20in%20Google%20Classroom%20-%206753.gif"}]},{"id":"rel_DP2Pur4VwtqhyrnA3ahzK","version":null,"type":"feature","title":"Google Workspace Updates Weekly Recap - April 24, 2026","summary":"### Seamlessly join meetings on Google Meet hardware with “Connect Room”\n\nIn December 2025, we introduced Connect room to organizations on the Rapid R...","content":"### Seamlessly join meetings on Google Meet hardware with “Connect Room”\n\nIn December 2025, we introduced Connect room to organizations on the Rapid Release track enrolled in Early Preview Rooms. We’re excited to announce that this feature is now rolling out to all Workspace customers with Google Meet hardware.  | Learn more about [how to seamlessly join meetings on Google Meet hardware with “Connect Room”](https://workspaceupdates.googleblog.com/2026/04/seamlessly-join-meetings-on-google-meet-hardware-with-Connect-Room.html).\n\n### Introducing Workspace Intelligence, with admin controls\n\nWe announced Workspace Intelligence, an underlying AI system that provides Gemini with a real-time understanding of your work across Google Workspace. | Learn more about [Workspace Intelligence, with admin controls](https://workspaceupdates.googleblog.com/2026/04/introducing-workspace-intelligence-with-admin-controls.html).\n\n### New Gemini capabilities in Google Docs help you go from blank page to brilliance\n\nWe’re reimagining the AI writing experience in Google Docs to help you move from a blank page to a finished document faster than ever. Google Docs is evolving from a traditional word processor into a collaborator that understands your organization’s context. | Learn more about [the new Gemini capabilities in Google Docs help you go from blank page to brilliance](https://workspaceupdates.googleblog.com/2026/04/new-gemini-capabilities-in-google-docs-help-you-go-from-blank-page-to-brilliance.html).\n\n### Build and edit complex spreadsheets with Gemini in Google Sheets\n\nWe’re excited to introduce new Gemini in Sheets capabilities that enable you to build and edit entire spreadsheets using simple natural language. | Learn more about [how to build and edit complex spreadsheets with Gemini in Google Sheets](https://workspaceupdates.googleblog.com/2026/04/build-and-edit-complex-spreadsheets-with-Gemini-in-Google-Sheets.html).\n\n### Paste and convert unformatted text into Google Sheets tables with Gemini\n\nWe're excited to introduce a new AI-powered feature in Google Sheets that allows you to transform unstructured text into organized tables. | Learn more about [how to paste and convert unformatted text into Google Sheets tables with Gemini](https://workspaceupdates.googleblog.com/2026/04/paste-and-convert-unformatted-text-into-Google-Sheets-tables-with-Gemini.html).\n\n### Effortlessly automate data entry in Google Sheets using Fill with Gemini\n\nWe're introducing Fill with Gemini in Google Sheets, a new AI-powered feature designed to make data preparation and manual entry even easier. | Learn more about [how to effortlessly automate data entry in Google Sheets using Fill with Gemini](https://workspaceupdates.googleblog.com/2026/04/effortlessly-automate-data-entry-in-Google-Sheets-using-Fill-with-Gemini.html).\n\n### Faster performance and doubled cell limits in Google Sheets\n\nWe’re committed to continuously improving Sheets to ensure it is a powerful, responsive, and scalable spreadsheet tool for your needs. To that end, we’re announcing significant performance improvements across the entire Sheets experience, especially for larger data sets, making it faster than ever to import, analyze, and manage your data. | Learn more about [the faster performance and doubled cell limits in Google Sheets](https://workspaceupdates.googleblog.com/2026/04/faster-performance-and-doubled-cell-limits-in-Google-Sheets.html).\n\n### Ask Gemini in Drive now generally available\n\nIn March, we announced a beta for Ask Gemini in Drive. This feature is now generally available and has started rolling out to eligible Google Workspace and Google AI plans. | Learn more about [how to ask Gemini in Drive now generally available](https://workspaceupdates.googleblog.com/2026/04/ask-gemini-in-drive-now-generally-available.html).\n\n### AI Overviews in Drive now generally available\n\nIn March, we announced a beta for AI Overviews in Drive. This feature is now generally available and has started rolling out to eligible Google Workspace and Google AI plans. | Learn more about [the AI Overviews in Drive now generally available](https://workspaceupdates.googleblog.com/2026/04/ai-overviews-in-drive-now-generally-available.html).\n\n### Create custom branded avatars in Google Vids with Nano Banana 2\n\nYou can now brand your custom avatars in Google Vids by uploading a logo of your choice and using the power of Nano Banana 2 to refine how it appears on screen. You now have the creative control to ensure your AI-generated presenters align with your organization's visual identity. | Learn more about [how to create custom branded avatars in Google Vids with Nano Banana 2](https://workspaceupdates.googleblog.com/2026/04/create-custom-branded-avatars-in-google-vids-with-Nano-Banana-2.html).\n\n### Search faster and smarter with AI Overviews in Gmail search\n\nWith AI Overviews in Gmail search, you can now ask natural language questions in Gmail’s search bar and get concise summaries and answers without digging through emails. | Learn more about [how to search faster and smarter with AI Overviews in Gmail search](https://workspaceupdates.googleblog.com/2026/04/search-faster-and-smarter-with-ai-overviews-in-Gmail-search.html).\n\n### Introducing data import: An easier, faster, and higher-fidelity migration to Google Workspace at no additional tool cost\n\nWe are excited to announce the general availability of our new Google Workspace data migration tool for enterprises: Data import. | Learn more about [the new Data import: An easier, faster, and higher-fidelity migration to Google Workspace at no additional tool cost](https://workspaceupdates.googleblog.com/2026/04/introducing-data-import-easier-faster-and-higher-fidelity-migration-to-Google-Workspace-at-no-additional-tool-cost.html).\n\n### Use your Gems in your Google Workspace Studio flows\n\nWe are integrating Gems into Google Workspace Studio as a step that you can add to your flows. | Learn more about [how to Use your Gems in your Google Workspace Studio flows](https://workspaceupdates.googleblog.com/2026/04/use-your-gems-in-your-google-workspace-studio-flows.html).\n\nThe announcements above were published on the Workspace Updates blog over the last week. Please refer to the original blog posts for complete details.","publishedAt":"2026-04-24T21:14:01.935Z","url":"http://workspaceupdates.googleblog.com/2026/04/weekly-recap-04-24-2026.html","media":[]},{"id":"rel_ML1UAp2Za_ITF24U4iVz6","version":null,"type":"feature","title":"Use your Gems in your Google Workspace Studio flows","summary":"We are integrating Gems into [Google Workspace Studio](https://studio.workspace.google.com/) as a step that you can add to your flows.\n\nThe **Ask a Ge...","content":"We are integrating Gems into [Google Workspace Studio](https://studio.workspace.google.com/) as a step that you can add to your flows.\n\nThe **Ask a Gem** step allows you to have your flows send a prompt to private Gems to automate tasks like creating summaries or writing documents. You can use any Gem with Drive files in its knowledge base (Gems with Google Photos or other file types will not appear in Studio).\n\n[![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEikXNHAT6T_sJJmUdXv0z_wLTskIXkwx43ifZyaxwdvSF7yi3ffjh7fF9ICK6v9OwQqLHwlejqrpYm-yrjqY1Ofmhyphenhyphen8H8puGRwW6zrYAg79w8r1u0WoBhGwCPbUUDPKFAicbXX0zbVl1AmsAMIAk5GnSFUdOe_ImjBa9WGEecWPjhAjNzFC33zrKNKxyAM/s16000/Use%20your%20Gems%20in%20your%20Google%20Workspace%20Studio%20flows%20-%206892.png)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEikXNHAT6T_sJJmUdXv0z_wLTskIXkwx43ifZyaxwdvSF7yi3ffjh7fF9ICK6v9OwQqLHwlejqrpYm-yrjqY1Ofmhyphenhyphen8H8puGRwW6zrYAg79w8r1u0WoBhGwCPbUUDPKFAicbXX0zbVl1AmsAMIAk5GnSFUdOe_ImjBa9WGEecWPjhAjNzFC33zrKNKxyAM/s2048/Use%20your%20Gems%20in%20your%20Google%20Workspace%20Studio%20flows%20-%206892.png)Use the Ask a Gem step to send prompts to Gems\n\n### Getting started\n\n- **Admins: **This step is available by default if you allow Gemini for Google Workspace steps. Visit the Help Center to [learn more about managing access to steps and starters in Workspace Studio](https://knowledge.workspace.google.com/admin/studio/manage-access-to-steps-and-starters-in-workspace-studio).\n- **End users: **Try the feature in [Google Workspace Studio](https://studio.workspace.google.com/). Visit the Help Center to [learn more about Ask a Gem](https://support.google.com/workspace-studio/answer/16765661?visit_id=639124154829298174-3502321021&p=ask_gem&rd=1#ask-gem&zippy=%2Cconfiguration-details).\n\n*Note: Through June 1, 2026, Workspace customers have promotional access to higher limits for Workspace Studio, allowing users to experiment with Studio features. [Per-user usage limits](https://support.google.com/a?p=limits) will apply after that date.*\n\n### Rollout pace\n\n- [Rapid Release and Scheduled Release domains:](https://support.google.com/a/answer/172177)  Gradual rollout (up to 15 days for feature visibility) started on April 17, 2026\n\n### Availability\n\n- **Business: **Business Starter, Standard, and Plus\n- **Enterprise:** Enterprise Standard and Plus\n- **Education: **Education Fundamentals, Standard, and Plus\n- **AI Add-ons:** AI Expanded Access*; AI Ultra Access*; Google AI Pro for Education\n- **Other Add-ons: **Teaching and Learning\n\n**Starting June 1, 2026, users with AI Expanded Access and AI Ultra Access licenses will have [higher limits on usage of Workspace Studio](https://support.google.com/a?p=limits).*\n\n### Resources\n\n- Google Workspace Admin Help: [Workspace Studio](https://support.google.com/a/topic/16443963)\n- Google Help: [Get Started with Workspace Studio](https://support.google.com/workspace-studio/#topic=16433255)\n- Google Workspace Learning Center: [Google Workspace Studio training and help](https://support.google.com/a/users/answer/16275487)\n- Google Workspace Blog: [Introducing Google Workspace Studio: Automate everyday work with AI agents](https://workspace.google.com/blog/product-announcements/introducing-google-workspace-studio-agents-for-everyday-work)\n- YouTube: [Google Workspace Studio video playlist](https://www.youtube.com/playlist?list=PLDdffPXqmxKNtTUF7H3mab3HEnXzxRi8V)\n- Discord: [Google Workspace Studio Discord](https://discord.com/channels/1439825892833755370/1442898214184292402)","publishedAt":"2026-04-24T16:38:14.000Z","url":"http://workspaceupdates.googleblog.com/2026/04/use-your-gems-in-your-google-workspace-studio-flows.html","media":[{"type":"image","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEikXNHAT6T_sJJmUdXv0z_wLTskIXkwx43ifZyaxwdvSF7yi3ffjh7fF9ICK6v9OwQqLHwlejqrpYm-yrjqY1Ofmhyphenhyphen8H8puGRwW6zrYAg79w8r1u0WoBhGwCPbUUDPKFAicbXX0zbVl1AmsAMIAk5GnSFUdOe_ImjBa9WGEecWPjhAjNzFC33zrKNKxyAM/s16000/Use%20your%20Gems%20in%20your%20Google%20Workspace%20Studio%20flows%20-%206892.png"}]},{"id":"rel_rfazE0lykbH1_qX2hE3vc","version":null,"type":"feature","title":"Search faster and smarter with AI Overviews in Gmail search","summary":"Your inbox is full of critical information that you need to get your work done, but uncovering it shouldn't mean running endless searches just to sift...","content":"Your inbox is full of critical information that you need to get your work done, but uncovering it shouldn't mean running endless searches just to sift through fragmented email threads. With AI Overviews in Gmail search, you can now ask natural language questions in Gmail’s search bar and get concise summaries and answers without digging through emails.\n\n[![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhssZNZOZIypwLpQbYhO3NwgAEBB93zNh5BAkE-nQ8WEJzk-GMHJE9-u8qJl2omcXWAA68PMv7wuFFqL9UR1etwes8cC7Ow31UWYQyRuzFIW29Cr6wtC2wi9OqtEgAi4OtuoFoYLB-EFBP2M4wEGfPFb-B1qbBP_jZA892BWnOwKmf9xI9e4IWtU3akZOc/s16000/Search%20faster%20and%20smarter%20with%20AI%20Overviews%20in%20Gmail%20search%20-%206754.gif)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhssZNZOZIypwLpQbYhO3NwgAEBB93zNh5BAkE-nQ8WEJzk-GMHJE9-u8qJl2omcXWAA68PMv7wuFFqL9UR1etwes8cC7Ow31UWYQyRuzFIW29Cr6wtC2wi9OqtEgAi4OtuoFoYLB-EFBP2M4wEGfPFb-B1qbBP_jZA892BWnOwKmf9xI9e4IWtU3akZOc/s1480/Search%20faster%20and%20smarter%20with%20AI%20Overviews%20in%20Gmail%20search%20-%206754.gif)\n\nIn the Gmail search bar, type in questions such as:\n\n- “What are the performance improvements Owen mentioned?”\n- “What are the milestones we agreed to for “Project Astro”?\n- “Which invoices have I already paid and which are still outstanding to Sandbox Supplies?”\n- “What were the latest comments from the UX deck?”\n- “What are the details of my upcoming trip to New York?”\n\nYou’ll get instant summaries that pull context from across multiple conversations. No more searching your inbox for scattered details—just the answers you need, right when you need them.\n\nNote that we [previously launched](https://blog.google/products-and-platforms/products/gmail/gmail-is-entering-the-gemini-era/) this feature to users with Google AI Pro and Ultra subscriptions; we’re now bringing it to business and education users with eligible licenses (see availability below).\n\n### Getting started\n\n- **Admins: **This feature is available by default if [Gemini for Workspace in Gmail is enabled](https://knowledge.workspace.google.com/admin/gemini/manage-access-to-gemini-features-in-workspace-services) and [Workspace Intelligence access to Gmail is enabled](https://knowledge.workspace.google.com/admin/gemini/control-workspace-intelligence). See our blog post to [learn more about admin settings for Workspace Intelligence](https://goo.gle/wsi-wsublog).\n- **End users: **You must have both “Smart features in Gmail, Chat, and Meet” and “Google Workspace smart features” enabled to access this feature. Visit the Help Center to learn more about [enabling smart features](https://support.google.com/mail/answer/15604322?sjid=4750097566995209573-NA#change_smart_feature_settings&zippy=%2Cwhat-are-googles-legal-bases-of-processing-for-users-in-the-european-economic-area-united-kingdom-or-switzerland%2Chow-long-is-your-workspace-content-activity-used-to-provide-smart-features-and-to-improve-these-features) and [AI Overviews in Gmail search](https://support.google.com/mail/answer/16789526?hl=en&co=GENIE.Platform%3DDesktop).\n\n### Rollout pace\n\n- [Rapid Release and Scheduled Release domains:](https://knowledge.workspace.google.com/admin/releases/choose-when-users-get-new-features?visit_id=639124084047947086-2342979467&rd=1) Extended rollout (potentially longer than 15 days for feature visibility) starting on April 22, 2026\n\n### Availability\n\n- **Business: **Business Starter, Standard, and Plus\n- **Enterprise: **Enterprise Starter, Standard, and Plus\n- **Consumers:** Google AI Pro and Ultra\n- **Other Editions: **Frontline Plus\n- **AI Add-ons:** Google AI Pro for Education\n\n### Resources\n\n- Google Help: [Get an AI Overview in Gmail search](https://support.google.com/mail/answer/16789526?hl=en&co=GENIE.Platform%3DDesktop)\n- Google Workspace Blog: [Introducing Workspace Intelligence](https://workspace.google.com/blog/product-announcements/introducing-workspace-intelligence)\n- Workspace Updates Blog: [Introducing Workspace Intelligence, with admin controls](https://goo.gle/wsi-wsublog)\n- Google Workspace Admin Help: [Control Workspace Intelligence for generative AI features](https://knowledge.workspace.google.com/admin/gemini/control-workspace-intelligence)","publishedAt":"2026-04-24T16:38:07.313Z","url":"http://workspaceupdates.googleblog.com/2026/04/search-faster-and-smarter-with-ai-overviews-in-Gmail-search.html","media":[{"type":"gif","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhssZNZOZIypwLpQbYhO3NwgAEBB93zNh5BAkE-nQ8WEJzk-GMHJE9-u8qJl2omcXWAA68PMv7wuFFqL9UR1etwes8cC7Ow31UWYQyRuzFIW29Cr6wtC2wi9OqtEgAi4OtuoFoYLB-EFBP2M4wEGfPFb-B1qbBP_jZA892BWnOwKmf9xI9e4IWtU3akZOc/s16000/Search%20faster%20and%20smarter%20with%20AI%20Overviews%20in%20Gmail%20search%20-%206754.gif"}]},{"id":"rel_PVTMZrucUXp0qA9G8QOIC","version":null,"type":"feature","title":"AI Overviews in Drive now generally available","summary":"In March, we announced a [beta for AI Overviews in Drive](https://blog.google/products-and-platforms/products/workspace/gemini-workspace-updates-march...","content":"In March, we announced a [beta for AI Overviews in Drive](https://blog.google/products-and-platforms/products/workspace/gemini-workspace-updates-march-2026/). This feature is now generally available and has started rolling out to [eligible Google Workspace and Google AI plans](https://support.google.com/drive/answer/13952129).\n\nInstead of searching through endless files and opening dozens of tabs to find the information you need, you can now get instant answers right at the top of your search results. Gemini does the heavy lifting for you, scanning your documents to provide clear, reliable summaries.\n\nHere is how it helps you work smarter:\n\n- **See the big picture:** Get a quick summary of information pulled from multiple files without needing to open each one.\n- **Ask naturally:** There’s no need to use complicated search tricks. Just ask a question as you would to a colleague, like \"What’s in our Spring 2026 catalog?\"\n- **Get the right answer: **Gemini automatically understands what you’re looking for, whether it’s a quick fact, a project summary, or a list of specific documents, and adjusts its response to match.\n- **Dig deeper with ease:** If you need more information, you can go from a quick summary to a deeper conversation with Gemini in just one click.\n\n### Getting started\n\n- **Admins:** This feature is available by default if [Gemini for Workspace in Drive is enabled](https://knowledge.workspace.google.com/admin/gemini/manage-access-to-gemini-features-in-workspace-services).\n- **End users: **You must have [Workspace smart features](https://support.google.com/mail/answer/15604322?sjid=17363988672514456782-NA#gw&zippy=%2Csmart-features-in-google-workspace%2Cwhat-are-googles-legal-bases-of-processing-for-users-in-the-european-economic-area-united-kingdom-or-switzerland%2Chow-long-is-your-workspace-content-activity-used-to-provide-smart-features-and-to-improve-these-features) enabled to use AI Overviews in Drive. Visit the Help Center to learn more about [getting answers directly in Drive search](https://support.google.com/drive/answer/16685111).\n\n### Rollout pace\n\nAI Overviews in Drive in English:\n\n- [Rapid Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on April 22, 2026\n- [Scheduled Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on May 7, 2026\n\nAI Overviews in Drive in [28 additional languages](https://support.google.com/docs/answer/14925782#zippy=%2Cgemini-in-drive-side-panel):\n\n- [Rapid Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on May 6, 2026\n- [Scheduled Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on May 26, 2026\n\n### Availability\n\n- **Business:** Business Standard and Plus\n- **Enterprise:** Enterprise Standard and Plus\n- **Consumer: **Google AI Pro and Ultra\n- **AI Add-ons:** Google AI Pro for Education\n\n### Resources\n\n- Google Help: [Search & retrieve your files in Drive with Gemini](https://support.google.com/drive/answer/16685111)\n- Google Workspace Blog: [Introducing Workspace Intelligence](https://workspace.google.com/blog/product-announcements/introducing-workspace-intelligence)","publishedAt":"2026-04-24T16:38:01.709Z","url":"http://workspaceupdates.googleblog.com/2026/04/ai-overviews-in-drive-now-generally-available.html","media":[]},{"id":"rel_9fJQvlrDw6YVZDzDJEbKb","version":null,"type":"feature","title":"Ask Gemini in Drive now generally available","summary":"In March, we announced a [beta for Ask Gemini in Drive](https://blog.google/products-and-platforms/products/workspace/gemini-workspace-updates-march-2...","content":"In March, we announced a [beta for Ask Gemini in Drive](https://blog.google/products-and-platforms/products/workspace/gemini-workspace-updates-march-2026/). This feature is now generally available and has started rolling out to [eligible Google Workspace and Google AI plans](https://support.google.com/drive/answer/13952129).\n\nGoogle Drive isn’t just a place to store your work, it’s now the place to understand it. We’ve reimagined the experience with Gemini now offering a dedicated, immersive workspace designed for deep focus. You can now engage in high-context, multi-turn conversations to efficiently explore and understand content across Drive, Workspace apps, and the web.\n\nWhether you are synthesizing years of client proposals or uncovering hidden customer trends, Ask Gemini in Drive provides a holistic view of your entire body of work.\n\nKey features include:\n\n- **Dedicated conversations:** Engage in focused discussions about specific sets of files and folders. By grounding your questions in the relevant content, you get more precise, actionable answers.\n- **Drive projects:** Organize your work more effectively with Drive projects. This new feature in Drive allows you to curate related files and folders into a central, always up-to-date, and shared knowledge base, making it easier to manage complex workflows and keep your team aligned.\n- **Persistent conversation history:** Easily pick up where you left off. Your past chats are saved, allowing you to quickly revisit previous insights about specific folders or projects without starting over.\n- **Secure and compliant:** Ask Gemini in Drive and projects are built directly into the Drive architecture, it never copies or replicates your files. It honors your existing data protection and security controls, including access permissions, DLP policies, and IRM, ensuring Gemini only accesses content you are authorized to see.\n\n[![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEier3By8HtpvO5tDi2Um9Bs4-crZE1Nkij-w8myVFGvRHaPn0ECW6zvPbD4aqbGAnAY227xIcJ61OqJ0s6FX-o7QAJBDt2vHf9XENNgbTUoYIS5xUBwqM6zxL1BMePRlemNmWucQafNJBC7SUkVqhH7rmlBAjhKQ4gQssblP3h6VxSvTdjmYEsWxef1-Cs/s16000/Ask%20Gemini%20in%20Drive%20now%20generally%20available%20-%206626.png)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEier3By8HtpvO5tDi2Um9Bs4-crZE1Nkij-w8myVFGvRHaPn0ECW6zvPbD4aqbGAnAY227xIcJ61OqJ0s6FX-o7QAJBDt2vHf9XENNgbTUoYIS5xUBwqM6zxL1BMePRlemNmWucQafNJBC7SUkVqhH7rmlBAjhKQ4gQssblP3h6VxSvTdjmYEsWxef1-Cs/s2048/Ask%20Gemini%20in%20Drive%20now%20generally%20available%20-%206626.png)Find and understand information across your Drive files, Workspace apps, and the entire internet\n\nWith this launch, we’re also expanding language support. Ask Gemini in Drive will roll out to [all 29 languages](https://support.google.com/docs/answer/14925782#zippy=%2Cgemini-in-drive-side-panel) currently supported in the Gemini side panel over the coming weeks (see the Rollout pace section below for more details).\n\n### Getting started\n\n- **Admins: **This feature is available by default if [Gemini for Workspace in Drive is enabled](https://knowledge.workspace.google.com/admin/gemini/manage-access-to-gemini-features-in-workspace-services).\n- **End users: **You must have [Workspace smart features](https://support.google.com/mail/answer/15604322?sjid=17363988672514456782-NA#gw&zippy=%2Csmart-features-in-google-workspace%2Cwhat-are-googles-legal-bases-of-processing-for-users-in-the-european-economic-area-united-kingdom-or-switzerland%2Chow-long-is-your-workspace-content-activity-used-to-provide-smart-features-and-to-improve-these-features) enabled to use Ask Gemini in Drive. Visit the Help Center to [learn more about Ask Gemini in Drive](https://support.google.com/drive/answer/16963068?hl=en&ref_topic=15113879&sjid=14051016379905367535-NA#ask_gemini_in_drive).\n\n### Rollout pace\n\nAsk Gemini in Drive in English:\n\n- [Rapid Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on April 22, 2026 \n- [Scheduled Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on May 6, 2026 \n\nAsk Gemini in Drive in [28 additional languages](https://support.google.com/docs/answer/14925782#zippy=%2Cgemini-in-drive-side-panel):\n\n- [Rapid Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on May 6, 2026 \n- [Scheduled Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on May 26, 2026\n\n### Availability\n\n- **Business: **Business Standard and Plus\n- **Enterprise:** Enterprise Standard and Plus\n- **Consumer: **Google AI Pro and Ultra\n- **AI Add-ons:** Google AI Pro for Education\n\n### Resources\n\n- Google Help: [Use Gemini in Drive for research & analysis](https://support.google.com/drive/answer/16963068)\n- Google Workspace Blog: [Introducing Workspace Intelligence](https://workspace.google.com/blog/product-announcements/introducing-workspace-intelligence)","publishedAt":"2026-04-24T16:37:55.486Z","url":"http://workspaceupdates.googleblog.com/2026/04/ask-gemini-in-drive-now-generally-available.html","media":[{"type":"image","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEier3By8HtpvO5tDi2Um9Bs4-crZE1Nkij-w8myVFGvRHaPn0ECW6zvPbD4aqbGAnAY227xIcJ61OqJ0s6FX-o7QAJBDt2vHf9XENNgbTUoYIS5xUBwqM6zxL1BMePRlemNmWucQafNJBC7SUkVqhH7rmlBAjhKQ4gQssblP3h6VxSvTdjmYEsWxef1-Cs/s16000/Ask%20Gemini%20in%20Drive%20now%20generally%20available%20-%206626.png"}]},{"id":"rel_uZv_jLEOQVjUMBiaas2Xv","version":null,"type":"feature","title":"Effortlessly automate data entry in Google Sheets using Fill with Gemini","summary":"We're introducing Fill with Gemini in Google Sheets, a new AI-powered feature designed to make data preparation and manual entry even easier. Fill wit...","content":"We're introducing Fill with Gemini in Google Sheets, a new AI-powered feature designed to make data preparation and manual entry even easier. Fill with Gemini infers your intent, allowing you to populate data 9x faster than manual entry for 100-cell tasks.*\n\nWhether you need to extract information from the web or categorize existing data, Fill with Gemini handles the heavy lifting, eliminating the need for complex formulas. For example, a marketing team can use it to automatically generate suggested responses based on customer feedback messages, or a small business owner could use it to quickly fill out product details just by describing what they need.\n\nFill with Gemini offers two ways to enrich your data, saving you time and effort:\n\n- **Drag-and-drop: **If your column has at least one completed cell, you can use a new drag entry point to fill the column based on the context of the table.\n- **Prompt-based filling:** For empty multi-cell selections, you can use a one-click entry point to \"Fill\" the range. You can either automatically fill cells when a column has at least one completed cell or write a custom prompt to fit your specific needs.\n\n[Video](https://www.youtube.com/watch?v=0TLHd4jXzTo)\n\n*\n*\n\n**Data based on a 95-participant study comparing manual entry against Fill with Gemini on a 100-cell task.*\n\n### Getting started\n\n- **Admins: **This feature is an entry point to the existing AI function. It will be hidden if the Smart features for Google Workspace setting is disabled. Visit the Help Center to [learn more about managing Google Workspace smart features for your users](https://knowledge.workspace.google.com/admin/security/manage-google-workspace-smart-features-for-your-users).\n- **End users:** You must have [Workspace smart features](https://support.google.com/mail/answer/15604322?sjid=17363988672514456782-NA#gw&zippy=%2Csmart-features-in-google-workspace%2Cwhat-are-googles-legal-bases-of-processing-for-users-in-the-european-economic-area-united-kingdom-or-switzerland%2Chow-long-is-your-workspace-content-activity-used-to-provide-smart-features-and-to-improve-these-features) enabled to use Fill with Gemini. This feature will be ON by default for eligible users. Users can trigger Fill with Gemini by dragging a selection or selecting empty cells to see the prompt menu. Visit the Help Center to [learn more about filling columns with Gemini](https://support.google.com/docs/answer/15877199#fill-columns).\n\n*Note: Through July 15, 2026, Workspace customers will get promotional access to higher limits for AI function in Google Sheets, allowing users to experiment with these features. Per-user usage limits will apply after that date; we’ll provide more information in the [Help Center](https://support.google.com/a?p=limits) in advance of updated usage limits going into effect.*\n\n### Rollout pace\n\n- [Rapid Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on April 22, 2026\n- [Scheduled Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on May 6, 2026\n\n### Availability\n\n- **Business:** Business Standard and Plus\n- **Enterprise: **Enterprise Standard and Plus\n- **AI Add-ons: **AI Expanded Access*; AI Ultra Access*; Google AI Pro for Education\n- **Consumer: **Google AI Pro and Ultra\n\n**Once promotional limits are no longer in effect, users with AI Expanded Access and AI Ultra Access add-on licenses will have [higher limits on usage](https://support.google.com/a?p=limits) of AI function in Google Sheets.*\n\n### Resources\n\n- Google Help: [Use the AI function in Google Sheets](https://support.google.com/docs/answer/15877199)\n- Google Admin Help: [Set smart features & controls on or off for users](https://knowledge.workspace.google.com/admin/security/manage-google-workspace-smart-features-for-your-users#:~:text=In%20the%20Google%20Admin%20console,it%20actually%20reaffirms%20their%20importance)","publishedAt":"2026-04-24T16:37:49.117Z","url":"http://workspaceupdates.googleblog.com/2026/04/effortlessly-automate-data-entry-in-Google-Sheets-using-Fill-with-Gemini.html","media":[{"type":"video","url":"https://www.youtube.com/watch?v=0TLHd4jXzTo"}]},{"id":"rel_JqCUQm_zqPczjIHz6vOnS","version":null,"type":"feature","title":"Paste and convert unformatted text into Google Sheets tables with Gemini","summary":"We're excited to introduce a new AI-powered feature in Google Sheets that allows you to transform unstructured text into organized tables.\n\nManually f...","content":"We're excited to introduce a new AI-powered feature in Google Sheets that allows you to transform unstructured text into organized tables.\n\nManually formatting and organizing unformatted data in spreadsheets can be a tedious, time-consuming task. Now, when you paste content like bulleted lists, freeform text, or JSON we surface a “Convert to table” button which leverages Gemini to turn your pasted content into a table with just a single click. This helps to streamline data entry so you can move to analysis faster.\n\n[![](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgX4swJLHAMvv5B_yqqE8ncf8U9uGPE-oQKwXXQmyNEpix4XD4lrJCeHHzQD0PYX28MUH2WsW-tgbN6KDjipHypjIOCJZ0dvw7H8sfemhRlblf7CpUAItjQ0XLOwUXz4f4wGL2EHGrKzDHLXpAgkoQVG8gIB0jJ-0RHgAUaP0wczU1EwaMY0b32lMiBaJU/s16000/Paste%20and%20convert%20unformatted%20text%20into%20Google%20Sheets%20tables%20with%20Gemini%20-%206727.gif)](https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgX4swJLHAMvv5B_yqqE8ncf8U9uGPE-oQKwXXQmyNEpix4XD4lrJCeHHzQD0PYX28MUH2WsW-tgbN6KDjipHypjIOCJZ0dvw7H8sfemhRlblf7CpUAItjQ0XLOwUXz4f4wGL2EHGrKzDHLXpAgkoQVG8gIB0jJ-0RHgAUaP0wczU1EwaMY0b32lMiBaJU/s2000/Paste%20and%20convert%20unformatted%20text%20into%20Google%20Sheets%20tables%20with%20Gemini%20-%206727.gif)\n\n### Getting started\n\n- **Admins: **This feature is an additional entry point to existing AI table generation functionality. This feature will be hidden if the Smart features for Google Workspace setting is disabled. Visit the Help Center to [learn more about setting smart features controls on or off for users](https://knowledge.workspace.google.com/admin/security/manage-google-workspace-smart-features-for-your-users#gw).\n- **End users:** You must have [Workspace smart features](https://support.google.com/mail/answer/15604322?sjid=17363988672514456782-NA#gw&zippy=%2Csmart-features-in-google-workspace%2Cwhat-are-googles-legal-bases-of-processing-for-users-in-the-european-economic-area-united-kingdom-or-switzerland%2Chow-long-is-your-workspace-content-activity-used-to-provide-smart-features-and-to-improve-these-features) enabled to use  this feature. This feature will be ON by default for eligible users. To use it, simply paste text into a Sheet; if the content is suitable, a \"Convert to Table\" prompt will appear. Visit the Help Center to learn more about [collaborating with Gemini in Google Sheets](https://support.google.com/docs/answer/14356410#zippy=%2Ccreate-tables-with-gemini).\n\n### Rollout pace\n\n- [Rapid Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on April 22, 2026\n- [Scheduled Release domains:](https://support.google.com/a/answer/172177) Gradual rollout (up to 15 days for feature visibility) starting on May 6, 2026\n\n### Availability\n\n- **Business: **Business Standard and Plus\n- **Enterprise:** Enterprise Standard and Plus\n- **Education: **Google AI Pro for Education\n- **Consumer: **Google AI Pro and Ultra\n\n### Resources\n\n- Google Help: [Collaborate with Gemini in Google Sheets](https://support.google.com/docs/answer/14356410#zippy=%2Ccreate-tables-with-gemini)","publishedAt":"2026-04-24T16:37:42.603Z","url":"http://workspaceupdates.googleblog.com/2026/04/paste-and-convert-unformatted-text-into-Google-Sheets-tables-with-Gemini.html","media":[{"type":"gif","url":"https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgX4swJLHAMvv5B_yqqE8ncf8U9uGPE-oQKwXXQmyNEpix4XD4lrJCeHHzQD0PYX28MUH2WsW-tgbN6KDjipHypjIOCJZ0dvw7H8sfemhRlblf7CpUAItjQ0XLOwUXz4f4wGL2EHGrKzDHLXpAgkoQVG8gIB0jJ-0RHgAUaP0wczU1EwaMY0b32lMiBaJU/s16000/Paste%20and%20convert%20unformatted%20text%20into%20Google%20Sheets%20tables%20with%20Gemini%20-%206727.gif"}]}],"pagination":{"page":1,"pageSize":20,"returned":20,"totalItems":25,"totalPages":2,"hasMore":true},"summaries":{"rolling":null,"monthly":[]}}